Senior Proposals Co-ordinator

WSP in the UK & Ireland; Greater London; Hybrid; GBP 42,000 - 58,000; Full time

Benefits offered by this job

Thrive wellbeing

Virtual GP

Gymflex discounts

Menopause support

My Hour

Flexible work

Extra leave option

Job summary

WSP is a leading engineering and professional services firm in the UK/Ireland. The Senior Proposals Coordinator plays a pivotal role in coordinating bids, ensuring robust planning and compliant submissions across sectors.

You’ll work under a Proposals Manager to drive pre-bid activities, content planning, and timely delivery of persuasive proposals. You will collaborate with subject matter experts to convert technical knowledge into compelling, client-focused responses and contribute to

Qualifications

• Experience coordinating and supporting proposals or bids in professional services.
• Understanding of the bid lifecycle from early engagement to submission.
• Strong written and verbal communication skills for clear, persuasive proposals.
• Excellent organisational and coordination abilities to manage multiple inputs.
• Attention to detail with a proactive quality mindset.
• Collaborative approach and ownership of coordination tasks.
• Experience reusing and storing work-winning content.
• Familiarity with digital tools and AI to support collaboration and productivity.

Responsibilities

• Coordinate and manage single-sector, cross-sector and multi-discipline bids, ensuring timely delivery.
• Support capture and bid preparation by gathering client intelligence and clarifying requirements.
• Lead pre-bid and kick-off coordination, including planning, review stages and submission logistics.
• Draft and edit proposal content with SMEs to produce clear, persuasive responses.
• Maintain high quality and compliance across submissions per client requirements and governance.
• Support knowledge management by transferring content into approved tools.
• Capture lessons learned and use digital tools to improve future bid quality.

Skills

Proposal coordination

Bid lifecycle knowledge

Written and verbal communication

Organisational skills

Quality mindset

Proactive collaboration

Content reuse

Digital tools & AI

Job description

Job Description

What if you could do the kind of work the world needs? At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

A Little More About Your Role …

This is a role for driven work winners who enjoy making complex bids run smoothly, lifting the quality of what we submit and helping teams present their best thinking.

As a Senior Proposals Coordinator, you’ll coordinate and manage bids across a sector or multiple disciplines, under the guidance of a Proposals Manager / Senior Proposals Manager, supporting activities from early engagement through to submission and post‑bid learning. You’ll be a key part of the bid function, making sure planning is robust, content is evidence‑led, governance is followed, and outputs are compliant, compelling and delivered on time.

This role is significant in shaping how we win work. It requires a strong technical curiosity, a client‑focused mindset and a clear commitment to high‑quality delivery. You’ll be trusted to bring structure, clarity and momentum to bids, ask the right questions, and help teams turn technical expertise into persuasive, client‑focused proposals.

What You’ll Get

This role offers meaningful responsibility and a clear pathway to career progression. You’ll build capability in the full work‑winning lifecycle, learning from experienced bid leaders whilst playing a highly visible role in live pursuits.

You’ll be supported by clear frameworks, structured training, tools and an established professional community, and you’ll be encouraged to continuously improve how we plan, write, review and produce bids. You’ll also be part of a function that values innovation, using digital tools to reduce admin, increase quality, and improve client impact.

At WSP, people don’t just do a job - they build long‑term careers. With continued investment in our work‑winning capability, this role provides strong development opportunities to progress towards Proposals Management roles.

You’ll join one of the UK’s largest and most respected Strategic Bid Functions during a period of sustained growth and strong performance. WSP delivers major, high‑impact projects across a diverse range of sectors, offering unparalleled exposure to complex, meaningful work.

Key Responsibilities

• Coordinate and manage single‑sector, cross‑sector and multi‑discipline bids (typically mid‑sized/mid complexity), under guidance of a Proposals Manager / Senior Proposals Manager, ensuring bids are well planned, structured and delivered on time.
• Support capture and bid preparation activities by helping gather client intelligence, clarify requirements, prompt timely go/no‑go decisions and ensure insights are reflected in bid planning.
• Lead pre‑bid and kick‑off coordination activities, including bid planning, content planning, review stages and submission logistics.
• Coordinate, draft and edit proposal content, working closely with subject matter experts to produce clear, persuasive and evidence‑based responses aligned to evaluation criteria.
• Maintain high standards of quality and compliance across all submissions by applying work‑winning best practice throughout planning, writing, reviewing and production activities, ensuring adherence to client requirements, and internal governance and approval processes.
• Proactively support knowledge management by facilitating effective knowledge transfer from technical teams and bid teams into approved tools and resources.
• Capture and apply lessons learned from bids to improve future performance, using digital tools to reduce administrative effort and continuously enhance bid quality and efficiency.

What We’re Looking For You To Demonstrate …

• Experience coordinating and supporting proposals or bids in a professional services environment.
• A good understanding of the bid lifecycle, including early engagement, planning, content development, review coordination and submission.
• Strong written and verbal communication skills, with the ability to structure, draft, and edit clear, persuasive and compliant working collaboratively with subject matter experts.
• Excellent organisational and coordination skills, with the ability to manage multiple inputs, priorities and deadlines while maintaining high quality standards.
• A strong quality mindset and attention to detail - able to spot gaps, inconsistencies and compliance risks early.
• A proactive and collaborative approach, with the confidence to take ownership of coordination activities and contribute positively within bid teams.
• Experience collating, storing and reusing work‑winning content to support efficient, consistent and high‑quality bid delivery.
• Experience of using digital tools and AI to support collaboration, content management and productivity, with a focus on continuous improvement.

Imagine a better future for you and a better future for us all.

About Us

We are one of the world’s leading engineering and professional services firms. Our passionate people are united by the common purpose of creating positive, long‑lasting impacts on the communities we serve through a culture of innovation, integrity, and inclusion. With over 11,000 professionals across the UK and Ireland, we are dedicated to our local communities and propelled by international brainpower.

WHAT’S IN IT FOR YOU?

Work‑life balance

At WSP, we understand that work is just one aspect of your life. It’s important to make time for you, your family, friends, interests and your community.

Our hybrid working policy offers the flexibility to work from home two days a week, while also providing opportunities to collaborate in our modern offices across the UK.

Inclusivity & Belonging

We welcome applicants with varied backgrounds and experiences. We enable rewarding careers by encouraging people to bring their whole and authentic selves to work so that our work represents the fullest spectrum of society. We celebrate integrity and treat people with respect, supporting each other and embracing a culture of inclusion and belonging at WSP. We have our employee resource groups bring together employees and allies with different backgrounds to promote a culture of inclusivity.

Health & Wellbeing

We are committed to supporting our people, giving you the tools to make improvements to your health and wellbeing through our Thrive programme.

Our Virtual GP service gives you access to an NHS or Irish Medical Council GP at a time and place that suits you – giving you peace of mind and quick access to medical advice when you need it most. We also provide reasonable workplace adjustments for those in need. Additionally, you can benefit from the Gymflex scheme, which offers up to 40% off annual gym memberships through our WSP flexible benefits program, as well as a comprehensive menopause support package.

Flex your time

To enhance work‑life balance, WSP offers the “WSP My Hour,” allowing you to take one hour each day for personal activities, with the flexibility to make up the time earlier or later that day.

We also provide part‑time and flexible working arrangements, the option to purchase additional leave, and the ability to use your bank holiday entitlement to suit you.

Your development

We understand the importance of development and training to you. That’s why we foster a supportive environment that invests in your growth, whether through training, mentoring, or Chartership.

We also encourage continuous professional development and provide resources to support your career progression.

#WeAreWSP

Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity. As a Disability Confident leader, we will interview all disabled applicants who meet the essential criteria, please let us know if you require any workplace adjustments in support of your application.