Senior Project Support Assistant

ASSYSTEM; Glasgow; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Hybrid work in Glasgow

Employee assistance programme

Discount vouchers

Eye test and glasses vouchers

Cycle to work scheme

Job summary

Assystem is a global nuclear engineering firm with over 60 years of experience delivering highly regulated, safety-critical projects.

The Project Administrator will organise and co-ordinate administration duties to support the project management and engineering teams, liaising with clients and colleagues to complete requirements efficiently and professionally.

The role is hybrid, based in Glasgow with UK-based client offices and flexible hours to meet project needs.

Qualifications

• Excellent organisation and time management.
• Strong multitasking and problem-solving abilities.
• Professional, discreet and client-facing communication.
• Flexible to changing project requirements.

Responsibilities

• Manage diaries, emails, meetings for the Management Team.
• Prepare reports, agendas and board packs.
• Take meeting minutes and track actions.
• Coordinate travel and office arrangements.
• Support onboarding and maintain data records.
• Provide high-quality service to colleagues and stakeholders.
• Assist with document control and project administration.
• Collaborate to ensure consistent office processes.

Skills

Organisation

Time management

Multitasking

Proactive

Attention to detail

Written communication

Verbal communication

Discretion

Flexible hours

IT skills

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

DocuSign

Job description

Today, Assystem is among the top three independent nuclear engineering firms worldwide. With over 60 years of experience in highly regulated sectors, the group supports public and industrial stakeholders in the execution of complex and strategic infrastructure projects, subject to high safety and security requirements.

Assystem mobilizes 8,000 experts in 13 countries and intervenes across the entire project lifecycle, in engineering, project management and digital solutions.

Summary of the Role

The Project Administrator will organise and co-ordinate administration duties and office procedures to ensure the team runs smoothly. The varied role will be supporting the project management and engineering team always representing the team in a professional and competent manner, developing strong working relationships with colleagues and clients. Liaising with clients and colleagues to effectively complete all requirements.

Key Responsibilities

• Manage diaries, emails, meetings and appointments for the Management Team, proactively resolving scheduling conflicts.
• Prepare reports, Board/meeting packs, agendas and supporting documentation.
• Take accurate meeting minutes and maintain action trackers, ensuring records and actions are distributed and updated.
• Coordinate business travel and associated arrangements.
• Support day-to-day office requirements, including desk bookings, facilities issues and visitor arrangements.
• Provide a professional, high-quality service to colleagues, visitors and stakeholders, responding to general queries.
• Support new starter onboarding, including inductions, IT equipment and email/account requirements.
• Maintain databases, mailing lists, records, templates and team information, ensuring accurate data entry.
• Coordinate conferences, project events, meetings, dinners and other stakeholder engagements.
• Support timesheet completion and maintain team/project diaries, including annual leave.
• Assist with document control and document management, including logging requests, renaming, issuing and distributing documentation.
• Work collaboratively with administrative colleagues to maintain a consistent and efficient approach across teams.

Skills & Experience

• Excellent organisation and time management, with the ability to prioritise workloads and work independently.
• Strong multitasking skills, remaining calm and organised in a fast-paced environment.
• Proactive and hardworking, with a collaborative, flexible and positive “can-do” attitude.
• Strong problem-solving skills, with the ability to navigate issues effectively.
• Excellent attention to detail and a commitment to accuracy.
• Strong written and verbal communication skills, with confidence communicating at all levels.
• Patient, professional and discreet, with the ability to handle sensitive information appropriately.
• Flexible approach to working hours to support changing project requirements.
• Strong IT skills, including Microsoft Word, Excel, PowerPoint, Adobe Acrobat and DocuSign.

Why join the community of Switchers?:

The Group is currently ranked Third in the world for nuclear engineering.

A dynamic career management policy to enable our employees to progress through our five business lines: operations, project, technical, sales and support functions

Provide opportunities to work on exciting, global projects

Access to an employee assistance programme with free mindfulness, health, wellbeing resources and a confidential support line available 24/7 via phone or text

Discount vouchers for days out and restaurants, eye test and glasses vouchers, cycle to work scheme, free flu jabs

Hybrid role, 3 days/week in Glasgow Client office

SC required to commence role. Sole UK nationals only

Umbrella Contractor or Permanent Staff position

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.