Senior Project Administrator SUSTAIN

Swansea University; Swansea; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading educational institution in the UK is seeking a Senior Administrator Assistant to support project management. Responsibilities include handling project administration, coordinating stakeholder meetings, and conducting data analysis to ensure successful project implementation. Ideal candidates should have experience in administrative roles and the ability to manage sensitive information.

Qualifications

• Experience in project administration and coordination.
• Ability to manage sensitive and confidential matters.
• Strong analytical skills to gather and interpret data.

Responsibilities

• Support project administration and ensure delivery of outcomes.
• Assist in planning, monitoring, and reporting for projects.
• Organise meetings and communicate with stakeholders.

Job description

Contract: Fixed term until 30/09/26

The Senior Administrator Assistant is responsible for supporting the Project Director / Manager / Principal Investigator as part of a project team with the administration of projects at the university.

This will cover a diverse range of administrative functions including the administration of project plans, engaging and communicating with stakeholders, overseeing/assisting budgets, monitoring and reporting, data input and providing administrative support at the different stages of the project: implementation, planning, delivery and project closure.

The responsibilities will include dealing with and resolving a wide range of matters, which will often be confidential, sensitive or urgent, exercising sound judgement with respect to the most appropriate course of action.

Project Administration/Coordination

Supporting the management with EPSRC projects through administrative responsibilities in accordance with the University Project and Change Framework. Support the administration of the projects to ensure the delivery of agreed outcomes within time, cost and quality for all administrative tasks and work streams in their control. Support project delivery through its governance, and key deliverables. Ensure project administration and project files (paper and digital) are accurate and kept up to date as per University and Funder’s requirements.

Planning, Monitoring and Reporting

Support and assist with the administration of projects in the areas of: the development of plans, schedules and budgets, project documentation control, monitoring, the generation of reports to sponsors, funders and key stakeholders, and the financial administration of the project, attending to audit requirements in accordance with funder and university’s requirements, liaising with relevant professional services where appropriate.

Communications and Stakeholder Administration

Organise project meetings and committees including the preparation of documentation and information to relevant internal teams and relevant stakeholders. Service project meetings as per project governance. This involves scheduling meetings, circulating agendas, recording minutes and decisions (e.g. assigned tasks and next steps) and follow up.

Data Analysis

Gather, analyse and interpret data, including financial data, from a wide range of internal and external sources. Generate reports, audit documentation and general project information to support the project requirements.

Risks and Issues

Provide the administrative support to the management of project risks and issues.

Outreach

Assist the Outreach Officer/Project Manager with website and social media updates.