Senior Pharmacy Assistant Technical Officer – Stores and Distribution

King's College Hospital; Orpington; Remote; GBP 31,000 - 32,000; Full time

Job summary

King’s College Hospital NHS Foundation Trust in Orpington is inviting applications for the Senior Pharmacy Assistant Technical Officer – Stores and Distribution. This NHS AfC Band 3, full-time position covers 37.5 hours per week, including seven days, on a permanent basis.

The role focuses on distribution and receiving of medicines and cross-site support. The post involves using EPIC for stock issuance, Omnicell for stock management, and ensuring stock accuracy and timely deliveries to wards and

Qualifications

• GCSE or equivalent in English and Mathematics.
• NVQ Level 2 accredited knowledge in Pharmacy Services or willing to work towards obtaining.

Responsibilities

• Participate in 7 day service including weekends.
• Handle enquiries and provide high-standard customer service.
• Maintain data accuracy on the computer system.
• Follow procedures and policies in the department.

Skills

Prioritise tasks

Stock problem solving

Ward/store operations

Stock level analysis

Education

GCSE English & Maths

NVQ2 Pharmacy Services

Job description

Senior Pharmacy Assistant Technical Officer – Stores and Distribution

NHS AfC: Band 3

Main area Pharmacy Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week (includes 7 day working) Job ref 213-Division-A-8263740-A

Employer King's College Hospital NHS Foundation Trust Employer type NHS Site Princess Royal University Hospital Town ORPINGTON Salary £30,630 - £32,346 per annum, including high cost allowance (outer) Salary period Yearly Closing 11/11/2026 23:59

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£2.1 billion, 1.5 million patient contacts a year and more than 14,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.

We encourage all our staff to have a healthy work/life balance. In doing so, you can apply for flexible working from the beginning of your employment. We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.

To assist in the day-to-day duties of the Pharmacy Procurement and Distribution unit with a specific focus on the distribution and subsequent receiving of all medicines. Work will be carried out under the supervision of the Lead Pharmacy Procurement and Distribution Team. This role will be cross site helping ensure receiving practice across the unit is the same.

Main duties of the job

Distribution:

· To accurately use the internal computer system EPIC to issue stock items to replenish wards, departments and community clinics.

· To use information obtained from Omnicell system to respond to stock requests and assist with stock optimisation.

· To accurately assemble items on picking tickets ready for checking.

· To accurately check items previously picked by another member of staff and pack appropriately ready for delivery to required areas

· To have responsibility for the top-up of drugs to a designated ward/ department and to provide cover as necessary for any unavailable staff on their wards/department.

· Maintenance of stocked items in the Omnicell cabinets including assigning, removing and adjusting stock locations.

· To generate Omnicell critical items report

· To assist in the issue of 'to follow' items for wards and departments daily.

· To monitor and action requests and queries received in the distribution email inbox, including ‘ad hoc’ items to wards.

· To check and record environmental temperatures, referring to a senior colleague in the event of any anomalies.

Procurement:

· To provide cover for ordering in the absence of the Procurement Assistant

· To provide cover for invoicing in the absence of the Procurement Assistant

· To investigate ordering and invoicing discrepancies

· Investigation and escalation of out-of-stock items

Working for our organisation

The Trust provides a full range of local and specialist services across its five sites. Transforming Healthcare is the vision at the heart of the King’s Strategy – 2026 to 2031. Together, we are pursuing six strategic ambitions: delivering high-quality patient care; being a great place to work; leading pioneering research, innovation and education; building strong and successful partnerships; providing timely and efficient care; and ensuring long-term financial sustainability. Achieving these ambitions will require all of us to work as one Team King’s, united by a shared commitment to our values of being caring, collaborative, inclusive and innovative. By living these values every day, we will transform healthcare for our patients, our communities and each other

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

Detailed job description and main responsibilities

General Duties:

· To participate in the department 7 day service including weekends

· To deal with enquires received over the telephone and within Pharmacy Stores environment referring to the Senior Technicians if necessary.

· To attend promptly to all internal and external customers and provide a high standard of customer service.

· To be responsible for data accuracy on the computer system.

· To undergo training to ensure competence.

· To follow all procedures and policies in the department, including any other relevant duties, as may be required by the Director of Pharmacy.

· To maintain satisfactory personal performance and professional standards and achieve, where possible, agreed objectives described in the Annual Staff Appraisal system.

· All King's College Hospital NHS Trust employees must carry out their duties with due regard to the Fair Access Policy and respect the cultural beliefs and customs held by clients and staff.

· To ensure compliance with the Health and Safety at Work Act and other relevant legislation, national and local policies and procedures.

· To comply with the Standing Orders and Standing Financial Instructions of King's College Hospital NHS Trust.

Person specification

Education and Qualifications

• GCSE or equivalent in English and Mathematics grades A-C or grades 4-9
• NVQ Level 2 accredited knowledge in Pharmacy Services or willing to work towards obtaining.

Knowledge and Experience

• Ability to understand the importance of the medicines supply chain in a hospital environment
• Experience in Hospital Environment
• Experience of training staff members

Skills and Competencies

• Ability to prioritise and organise routine daily tasks using own initiative in an accurate, methodical manner
• Ability to resolve/escalate emergency stock problems
• Able to work in busy demand-led service including on wards and stores and to respond to changing situations and environments
• To be able to analyse Ward Stock Usage figures and adjust Stock levels accordingly

IMPORTANT

• Check your email account regularly as this is how we will communicate with you
• If you delete the job from any of your accounts, you may be prevented from accessing further communications
• To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert
• Please provide email addresses for referees where possible
• Please review the documentation on our recruitment microsite, particularly the Trust’s criminal records checking policy
• All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
• Please note that the closing date is given as a guide. On occasion, we might close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment.

AI tools like chatbots and virtual assistants can support you as you complete your application. For example, they can check for spelling or grammar errors, or help you to decide what to include. They shouldn’t however replace your own responses or be used to write the application for you.

Relying too much on AI can negatively impact your chances of success because automatically generated answers:

• might not be specific or relevant enough to address the criteria in the recruitment profile
• often seem generic and not personalised enough – an AI response won’t show your unique voice and perspective
• could misrepresent information about you, such as your qualifications, skills and experience

We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct.

King's College Hospital NHS Foundation Trust Annual Reports and Other Corporate Publications
King's Health Partners Academic Health Science Centre Website
King's College Hospital is part of King's Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between King's College London, and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Please note that the closing date is given as a guide. On occasions, we may close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment.

Name Alisha Jackson Job title Omnicell System Administrator Email address [e-mail]

If you have problems applying, contact

Address King’s College Hospital NHS Foundation Trust
Jennie Lee House
2nd Floor
Love Walk Lane
SE5 8AD
Telephone [phone]