Senior Personal Assistant to CGTO Leadership Team - Maternity Cover

Charlotte Tilbury; City Of London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading beauty brand in London seeks a Personal or Executive Assistant to support the CGTO Leadership Team. The ideal candidate will excel in a fast-paced, creative environment and manage various executive duties, including diary and travel management. This maternity cover position requires strong communication skills and experience in the technology sector.

Benefits

Generous staff discount

25 days holiday plus bank holidays

Hybrid, flexible working

Dog friendly office

Access to discounts on gym memberships and cinema tickets

Life assurance and pension contribution

Qualifications

• Experienced Personal or Executive Assistant from the Technology industry managing multiple Directors.
• Proven capability to operate in a pressurised environment.
• Demonstrated experience dealing with highly confidential information.

Responsibilities

• Act as a primary point of contact for the CGTO Leadership Team.
• Providing a range of executive support, including organising meetings.
• Managing inbox and business correspondence.

Skills

Excellent written and verbal communication skills

Excellent Excel and PowerPoint skills

Excellent workload prioritisation

Strong presentation skills

Emotional intelligence

Education

Graduate level preferred

Job description

Charlotte Tilbury understands the power of makeup like no-one else. With over 25 years at the forefront of the makeup industry working with the world’s A-list models, celebrities and designers, Charlotte has poured her best-kept secrets into an edited but ‘all you need’ skincare, make-up and fragrance collection.

This isn't your standard PA role. We're looking for someone exceptional. You'll be an experienced Personal or Executive Assistant ideally within the creative or technology industry. You’re detail orientated (and because of this) you’re a total perfectionist. You’re at your best in a fast paced, creative and high-growth environment and you pride yourself on always staying 10 steps ahead.

We work at pace here (thanks to our astounding growth) so you'll need to be happy managing a multitude of spinning plates (from diary and travel management, to driving business agendas and managing various projects). As well as your fantastic work ethic, you’ll have dazzling people skills, a determination to make things happen and the initiative to thrive in a fast‑paced environment.

Lastly, you'll bring positivity, resilience, gravitas and a firm understanding of the dynamics of the business and individual departments, its priorities, people and strategies.

Please note this is a maternity cover

Role Accountabilities

• Act as a primary point of contact for the CGTO Leadership Team: Director of Data, Director of Digital & Director of Technology
• Providing a range of executive support, including organising and preparing meetings and meeting documentation
• Coordinator and/or lead ad‑hoc projects, presentations and briefs
• Extensive diary, meeting management, travel management, making judgement calls on prioritisation of appointments for the team
• Managing inbox and business correspondence
• Assisting with administrative requirements including processing POs and dealing with expenses in a timely fashion
• Have a sound understanding of the business strategy, practices and priorities
• Partner with other EA/PAs throughout the office to coordinate agendas and confirm logistics with the Charlotte Tilbury Team
• Scanning and filing legal documents
• Manage team events on a quarterly basis
• Assistance with management of 1:1s with teams and objective reviews

• Experienced Personal or Executive Assistant, ideally from the Technology industry managing multiple Directors

• A positive and can‑do attitude
• Hunger to learn
• Excellent written and verbal communication skills.
• Excellent Excel and PowerPoint skills.
• Proven capability to operate in a pressurised environment, requiring discretion, tact, diplomacy and judgement when dealing with internal and external contacts.
• Demonstrated experience dealing with highly confidential information.
• Excellent workload prioritisation and ability to multi‑task whilst maintaining high levels of attention to detail and meeting deadlines.
• Strong presentation skills.
• A high degree of emotional intelligence.
• Gravitas and excellent people skills and the proven acumen to handle complex situations and multiple responsibilities.
• Calm, level headed and professional
• Interest in the business, commercials and driving projects across the Digital sphere
• Graduate level is preferred

• Generous staff discount
• Generous product gifting
• 25 days holiday plus bank holidays
• Hybrid, flexible working
• Dog friendly office on Monday and Fridays.
• Access to Tilbury Treats - discounts on everything from gym memberships to cinema tickets.
• Other fabulous benefits such as life assurance, birthdays off work and pension contribution.

At Charlotte Tilbury, our mission is to empower everybody in the world to be the most beautiful version of themselves. We support this by encouraging and hiring people with diverse backgrounds, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.

WE WOULD LOVE TO WELCOME YOU TO OUR DREAM TEAM…APPLY TODAY!