Senior Personal Assistant

WSP; Leeds; Hybrid; GBP 32,000 - 43,000; Full time

Benefits offered by this job

Hybrid working model

Thrive programme

Med24 NHS access

Job summary

WSP in the United Kingdom is seeking a Senior Personal Assistant to provide high-level operational and administrative support to business leaders. You will act as gatekeeper, project manager and contributor to key initiatives, enabling Directors to focus on strategic activities.

The role is hybrid, requiring three days in the office and up to two days home-based. You will manage diaries, travel, and communications while collaborating with the UK Business Solutions team and supporting major

Qualifications

• Experience as an EA/PA in a demanding environment.
• Professional and confident manner.
• Able to work in a fast-paced environment.
• Eye for detail; work independently.
• Strong verbal and written communication skills.
• Discretion and confidentiality.
• Advanced level Microsoft 365 knowledge (Word, PowerPoint, Excel).
• Minimum 10 GCSEs including Maths and English; A-Levels desirable.

Responsibilities

• Provide high-level operational and strategic support to business leaders and senior team members.
• Manage diary, inbox and travel bookings.
• Draft external and internal communications; support events and marketing activities.
• Collaborate with the UK Business Solutions team and other functions.
• Contribute to continuous improvement and flexible, proactive support.

Skills

Executive Assistant

Personal Assistant

Communication

Organisation

Diary management

Travel coordination

Microsoft 365

Word

PowerPoint

Excel

Education

GCSEs including Maths and English

A-Levels desirable

Tools

Microsoft 365

Job description

What if you could shape a career as unique as you?

At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.

We are WSP - Join us and make your career future ready!

In today’s world it’s important to work for a company that has clear purpose, giving back to communities and supporting what is truly important in the world and we know that when considering a career move it is vital to work for a business that is aligned to your values and goals. A place where you can belong. See what WSP stands for in 2026 and beyond https://www.wsp.com/en-gl

YOUR NEW ROLE, WHATS INVOLVED?

• Professional problem solver. Expert level communicator. Impeccable organiser. These are just a few attributes of a WSP Senior Personal Assistant.

• Responsible for providing highly efficient operational and administrative support to business leaders; this is an exciting and varied role.

• You will be expected use your own initiative and act as a gatekeeper, project manager and contributor to key initiatives and activities allowing Directors to focus on their core activities

• There is really no such thing as an average day for a WSP Senior PA but as a snapshot, some of your typical tasks might include;

  • Provide a high level of operational and strategic support to business leaders and senior team members. Develop and maintain knowledge of the business unit including business strategy, key projects, initiatives, clients and stakeholders.

  • Enhance productivity of business leaders through best use of technology and systems to improve efficiency and quality of operations.

  • Anticipate and proactively manage the diary, inbox and associated tasks, as well as international and domestic travel bookings.

  • Manage tasks and queries on behalf of Directors in a timely manner with the ability to establish priorities based on understanding of the business and strategy.

  • Draft external and internal communications and contribute to profile raising. Contribute to events, business development and marketing activities.

  • Handle speaker opportunities and presentation research and development

  • Stay one step ahead of the team, anticipating requirements and proactively bringing together resources to support them.

• You will gain invaluable insight and experience of working for one of the world's leading engineering professional services firms and will work with internal stakeholders across our many and varied different functions and disciplines.

YOUR TEAM

• You will support senior leaders with global responsibilities, also working alongside colleagues from the UK Business Solutions team.

• The Business Solutions team plays a key role in supporting leadership and the wider business, helping to ensure the smooth and efficient running of our operations. The team brings together a range of specialist services, including Business and Project Support, Document and Accessibility Services, Graphics, Concierge, Travel support, and a network of Personal Assistants.

• You’ll be part of a collaborative and professional community, with opportunities to build relationships, share knowledge and best practice, and contribute to continuous improvement initiatives. We are committed to providing development and opportunities to grow your skills and experience.

• This role follows a hybrid working model, with a requirement to work from the office three days per week and the flexibility to work from home for up to two days per week.

WE’D LOVE TO HEAR FROM YOU IF YOU

• Have previous experience as an Executive Assistant, Personal Assistant or similar role where you delivered a high-quality business administration service in a demanding and pressurised environment. Previous experience in similar roles considered.

• Have a professional and confident manner.

• Have a desire to work in a fast-paced environment and can display a flexible and adaptable approach

• Have an eye for detail and the ability to work independently, quickly and efficiently.

• Can build effective working relationships with colleagues across the organisation.

• Can plan, prioritise, problem solve and use own initiative.

• Have strong verbal and written communication skills, with excellent attention to detail.

• Have a robust understanding of discretion and confidentiality.

• Are fully conversant to an advanced level in Microsoft 365, including Word, PowerPoint and Excel.

• Have aminimum of 10 GCSE's or equivalent including Maths and English. A-Levels or equivalent is desirable.

(9-12 Month Fixed Term Contract)

WHAT’S IN IT FOR YOU?

Work-life balance?

WSP recognises that work is only one part of your life and making time for other things is important – whether that’s for your families, friends, or yourself.

Our hybrid working policy allows the flexibility to work from the comfort of your own home as well as collaborating in our contemporary offices across the UK.

Inclusivity & Diversity?

We want our people to achieve rewarding careers. At work we celebrate integrity and treat people with respect. We support each other and embrace diversity to create a place where people come together and do great things.

Our VIBE (LGBT + employee), Women in Leadership, CREED (Championing Racial Equality and Ethnic Diversity), WSP Connect (visible and non-visible disabilities) and our Gender Balance Group help us promote the right environment for you to reach your full potential. Belonging@WSP.

Health & Wellbeing?

We are committed to supporting our people, giving you the tools to make improvements to your health and wellbeing through our Thrive programme.

Med24 gives you and your family unrestricted telephone access to an NHS doctor where you can call day or night or have a face-to-face video consultation.

Flex your time?

For improved work life balance, WSP offers the “WSP Hour” which enables you to take one hour per day to do as you wish and make up the time earlier or later that day. We also offer part time working where required, and new for 2022, is the ability to flex your bank holiday entitlement to suit you.

Your development?

We appreciate that development and training is important to you and that’s why we have a supportive environment that invests in your development, whether that’s chartership, training or mentoring.

#WeAreWSP

Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity. As a Disability Confident leader, we will interview all disabled applicants who meet the essential criteria, please let us know if you require any workplace adjustments in support of your application.

Please note WSP reserves the right to close the vacancy before the advertised closing date.

Imagine a better future for you and a better future for us all.

Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?

With us, you can. Apply today.

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