Senior Payroll Administrator

KPA, LLC; City Of London; Hybrid; GBP 76,000 - 85,000; Full time

Job summary

A technology services company is seeking a Senior Payroll Administrator to manage multi-state payroll operations, ensuring compliance with regulations and supporting employees efficiently. The ideal candidate will have 3-5 years of experience in payroll administration within a multi-state environment. Strong communication skills and proficiency with Paylocity are essential. This role offers an annual salary range of $100-110k and a 10% bonus potential.

Qualifications

• 3-5 years of payroll administration experience in a multi-state environment.
• Experience with accounting principles and payroll journal entries.
• Experience supporting a distributed or fully remote workforce.

Responsibilities

• Manage and process multi-state payroll operations in a timely and compliant manner.
• Coordinate payroll activities related to bonuses, commissions, and equity.
• Support the 401k administration and respond to payroll-related inquiries.

Skills

Attention to detail

Interpersonal communication

Analytical skills

Problem-solving

Tools

Paylocity payroll system

MS Excel

Job description

The Senior Payroll Administrator will be responsible for managing and processing the company's multi‑state payroll operations in a timely, accurate, and compliant manner. This individual will serve as the primary point of contact for all payroll‑related matters, ensuring compliance with federal, state, and local wage and hour laws, while supporting employees with professionalism and efficiency.

• Payroll Operations:
  Process semi‑monthly payroll for approximately 200 employees across multiple U.S. states.
  Review and verify employee time, earnings, deductions, and benefits prior to finalizing payroll.
  Coordinate payroll activities related to bonuses, commissions, equity, and other incentive comp.
  Partner with HR on all wage garnishments and own accurate withholding and payment to all agencies.
  Support the 401k administration, including rollovers, distributions, loan administration, and withholding calculations.
  Respond promptly to payroll‑related inquiries from employees and managers.
  Partner with HR on new hire setup, terminations, and changes in pay or deductions.
• Finance & Accounting Integration
  Partner with Accounting to align payroll entries with monthly and quarterly close deadlines.
  Prepare payroll‑related journal entries and maintain all supporting documentation.
  Support the reconciliation of payroll accounts, 401(k), taxes and employee deductions.
• Compliance, Reporting & Audit
  Manage compliance with federal, state, and local payroll regulations, including wage and hour, garnishments, and tax withholding with payroll provider.
  Partner with the HRIS, Paylocity, to ensure timely and accurate tax filings and reporting (W‑2s, 941s, 940s, etc.).
  Partner with HR and accounting to ensure accurate general ledger postings and benefit deductions.
  Support the annual external 401(k) audit.
  Support the various annual workers compensation audits.
• Systems & Process Improvement
  Serve as the internal expert for the HRIS, Paylocity.
  Support system upgrades, testing, and integrations with HRIS and accounting platforms.
  Identify opportunities to streamline payroll processes and improve accuracy.
  KPA is headquartered in Westminster, CO just outside of Denver. We operate in a hybrid, remote‑first work model where local candidates can go into the office for in‑person collaboration, team meetings, or events. Our Senior Payroll Administrator will ideally sit in the Denver Metro/Boulder/Longmont/Fort Collins area with the ability to come in‑person on a week‑to‑week basis.
  This role requires strong attention to detail, experience with multi‑state payroll, and the ability to partner cross‑functionally with HR, accounting, and finance teams in a fast‑paced software environment.
• Exceptional attention to detail and organizational skills.
• Excellent interpersonal and communication abilities.
• Ability to handle confidential information with discretion.
• Strong analytical and problem‑solving skills.
• Experience supporting a distributed or fully remote workforce.
• Experience with accounting principles and payroll journal entries. At least 3‑5 years of payroll administration experience in a multi‑state environment.
• Experience working independently to administer and run payroll.
• Experience in the tech/SaaS industry preferred.
• Proficiency with Paylocity payroll system ideal.
• Experience with integrations to HRIS and ERP systems ideal.
• Strong understanding of payroll tax, labor law, and compliance requirements.
• Comfortable with MS Excel.
  Annual base salary range between $100‑110k
• Bonus potential of 10% annually