Senior OGC Co-ordinator

Bryan Cave Leighton Paisner LLP; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading international legal firm in Greater London is seeking a Senior Coordinator to oversee the administration of risk management and compliance frameworks. In this role, you will arrange meetings, coordinate training programs, and support various compliance activities. The ideal candidate will have strong organizational skills, a background in office administration, and proficiency in Microsoft Office tools. This position offers an opportunity to develop professionally in a collaborative environment.

Benefits

Exposure to a broad range of compliance activities

Supportive team environment

Professional development opportunities

Qualifications

• Previous office administration experience gained within the professional services sector is desirable.
• Excellent attention to detail is required.
• Familiarity with AI platforms like Co-pilot or Harvey is an advantage.

Responsibilities

• Arrange meetings, bookings, and diary management for OGC Senior Leadership team.
• Coordinate compliance training programs and monitor staff attendance.
• Provide administrative support to the Responsible Business Team.
• Conduct thematic reviews for engagement letters and maintain filing standards.

Skills

Excellent organisational skills

Proficient in Word, Excel and PowerPoint

Ability to multi-task

Good communication skills

Trustworthy and able to maintain confidentiality

Education

Educated to ‘A’ level (or equivalent)

Administrative qualification

Tools

Word

Excel

PowerPoint

AI platforms

Job description

Position(s) I am Applying for

Department: Office of General Counsel

Office location(s): London

Reports To: EMEA OGC Directors

At BCLP, we’ve built our firm on the foundations of thinking differently. Curious, inquisitive and unbound by tradition, we’re building change within our sector and beyond.

It starts with our people, which is why we need a diligent, proactive Senior Coordinator who can be trusted with the confidential and sensitive matters the team handles and act with discretion and diplomacy when dealing with internal or external clients.

At BCLP, the Office of General Counsel (“OGC”) is at the heart of the firm’s foundation and provides an international and cross‑functional advisory remit. We work closely with the Board, the Leadership Team, Audit and Risk Committee, and the Business Services Chiefs to ensure co‑ordination and alignment with business objectives, a “clear line of sight” and accountability in respect of all areas of legal and regulatory risk.

The team is spread across a number of our offices in UK and US and comprises four key workstreams:

• Risk and Regulatory
• Business Acceptance
• Professional Indemnity (claims & complaints)
• Responsible Business

Although this role will be based in London, it will support the Global OGC Team. The OGC is responsible for developing and maintaining holistic legal and regulatory risk management frameworks, policies, guidance and controls to ensure that the Firm remains compliant with their statutory and regulatory obligations. The team provides thorough legal and regulatory risk advice across all offices and has expertise on a broad range of key legal and regulatory issues and operates an ‘open door’ policy where questions are welcome at all levels and there is a key focus on learning and support in order to continually strengthen and develop knowledge.

As a member of the OGC you will work in partnership with all levels of BCLP staff to help co‑ordinate the team’s service and deliverables. You will be on hand to support any team member, assist with general queries from across the firm and provide proactive and aligned business enabling solutions, appropriate to your role, to facilitate BCLP’s strategic objectives and protect and promote the BCLP Group’s reputation.

You will work closely with the OGC Senior Leadership Team and with other members of the global OGC function.

Position Overview

The Senior OGC Coordinator is an integral member of the OGC Team, with responsibility for the administration of a number of key elements of the firm’s risk management and compliance frameworks. Working closely with colleagues in UK and US, you will help advance and protect BCLP’s interests and reputation and contribute to a culture of compliance and continuous improvement. This is a varied and challenging role which has the potential over time to develop in terms of both scope and responsibility.

What is in it for you?

This is an excellent opportunity to work in a busy, friendly and collaborative team with a wide range of work. You would work with colleagues across the global firm. The role offers exposure to a broad range of compliance activities and the opportunity to develop your technical and professional skills, including working with cutting‑edge AI platforms.

Key Responsibilities

1. General Administration

• Arranging and booking rooms for meetings and arranging conference calls.
• Diary management for OGC Senior Leadership team, as necessary.
• Co‑ordinating holiday requests for the team and maintaining absence records in the Firm’s HR system.
• Organising the weekly rota for the OGC EMEA inbox queries portal.
• Organising the weekly movements for the OGC EMEA team to ensure smooth communication.
• Co‑ordinate the production of various regular internal reports, newsletters and other publications issued by OGC.
• Arrange national and international travel and accommodation for colleagues.
• Paying invoices and dealing with expenses.
• Booking external venues for various types of events and liaising with third party suppliers.

2. Training

• Co‑coordinate the annual compliance training programme and staff questionnaires, including liaising with technical suppliers, enrolling new users, monitoring compliance, overseeing escalation and providing internal reports of non‑attendees for management purposes.
• Co‑coordinate the face‑to‑face compliance induction training programmes; sending invitations, booking rooms, chasing non‑attendees, escalation and internal reports.
• Prepare presentations using PowerPoint.
• Maintain the OGC global training diary of training delivered to the firm.
• Maintain an accurate record of department training spend.

3. Other Work

• Co‑coordinate file transfers, liaising with external third parties and updating the tracker.
• Update and organise OGC policies, guidance and other know‑how resources on the Firm’s intranet, Connexus, iManage and MS Teams.
• Ensure key filing and/or renewal dates are maintained in a central diary and brought to the attention of senior management to action; e.g. licence renewals, ICO registration renewal.
• Provide administrative support to the Responsible Business Team, including platform submissions and community impact initiatives.
• Coordinate the annual AML screening programme in EMEA, including chasing non‑responders, escalations, and vendor management.
• Deal with ad‑hoc queries and triage with the OGC Team as required.

4. File review programme

• Undertake thematic reviews, for example, monitoring the production and filing of engagement letters and chasing up when they have not been prepared.
• Recording data in Excel and reporting on results internally.

Experience and Knowledge

• Educated to ‘A’ level (or equivalent) level; including NVQ or BTEC level 3+.
• An administrative qualification and previous office administration experience gained within the professional services sector would be highly desirable.
• Excellent organisational skills and attention to detail.
• Excellent technical IT skills; proficient in Word, Excel and PowerPoint.
• Has the ability, enthusiasm and curiosity to further develop their technical IT skills.
• Familiarity with AI platforms would be an advantage (such as Co‑pilot and/or Harvey).
• Ability to multi‑task, to work independently and as part of a team.
• Ability to embrace change, new challenges and to learn new skills with a positive attitude to requests for action outside of normal scope of duties.
• Good communication skills, both written and verbal.
• A strong team player.

Training on all IT systems will be provided.

Skills and Competencies

• Trustworthy with the ability to maintain confidentiality and integrity in all aspects of work.
• Enthusiastic self‑starter who wants to learn and seek improvement.
• Good service ethic and good communication skills at all levels.
• Ability to embrace change, new challenges and to learn new skills with a positive attitude to requests which fall outside normal scope of duties.
• Proactive, ability to anticipate problems and develop solutions.
• Able to remain calm under pressure and control multiple tasks.
• An ability to work under pressure but know when to seek assistance.
• Personable and good sense of humour.

Travel

The role may require occasional travel within UK for team events or meetings.

At BCLP, we value diversity and inclusion. We are committed to creating an environment where all employees are respected, motivated, and able to be themselves. We recruit, retain, and develop our people based on their abilities and contributions, without reference to background or protected characteristics.