Senior Office Administrator

Fresh Start Recruitment (UK) Ltd; Mansfield; On-site; GBP 29,000 - 35,000; Full time

Job summary

A forward-thinking organisation based in the outskirts of Mansfield is seeking a Senior Office Administrator. This pivotal role supports the Financial Director and involves managing the office environment, overseeing contracts, and providing executive administrative support. The ideal candidate should be highly organised, confident, and have strong interpersonal skills, ensuring the office runs smoothly and efficiently. This position offers up to £35,000 based on experience.

Qualifications

• Confident communicator with strong interpersonal skills.
• Highly organised with a structured and thorough working style.
• Experience in office administration or PA/EA support.

Responsibilities

• Oversee the day-to-day running of the office environment.
• Manage procurement and stock of office consumables and resources.
• Support diary management and meeting preparation for the Managing Director.

Skills

Confident communicator

Strong interpersonal skills

Highly organised

Proactive mindset

Able to handle confidential information

Good working knowledge of Microsoft Office

Job description

Ref 11092

Senior Office Administrator

Up to £35,000 (DOE)

Monday to Friday 9am – 5pm (site-based role)

We are supporting a forward‑thinking organisation based on the outskirts of Mansfield with the recruitment of a Senior Office Administrator. This a pivotal role in the company and you will be supporting the business with senior admin tasks. The position reports to the Financial Director. The role requires confidence, organisation, attention to detail and the ability to take ownership and see tasks through to completion.

Recruiting the right people is an integral part of our client’s growth plans. They are a profitable and expanding business that can offer you job security, training and ongoing development. They have ambitious plans to continue to grow the business and understand that investing in new personnel is key to their success.

Key Responsibilities for Senior Office Administrator

Office and Facilities Management

• Take ownership of the day‑to‑day running of the office environment to ensure it is organised, professional and welcoming.
• Conduct daily, weekly and monthly building walk‑arounds using agreed checklists.
• Arrange and coordinate repairs, planned maintenance and contractor visits.
• Manage procurement and stock of office consumables, kitchen supplies and welfare resources.
• Ensure office equipment servicing and compliance schedules are up to date, including printers, HVAC systems, fire equipment and alarms.

Contract and Lease Management

• Maintain oversight of all building‑related service contracts including cleaning, waste management, security, grounds maintenance and service providers.
• Track contract renewal dates and organise timely reviews.
• Obtain quotes and support supplier comparison and selection activity when improvements or renegotiations are required.

Vehicles, Machinery, Fleet and Insurance Administration

• Maintain a live schedule of all company vehicles, machinery and equipment leases within SAGE Intacct Asset Module.
• Track servicing, MOT, inspection, leasing cycle dates and insurance renewals.
• Liaise with suppliers, leasing companies and insurance brokers and ensure documentation remains accurate.

Security, Safety and Front‑of‑House

• Act as the first welcoming point of contact for visitors.
• Manage sign‑in processes, access control and visitor briefings.
• Executive and Administrative Support
• Provide diary management support to the Managing Director, including scheduling meetings and allocating preparation time.
• Prepare agendas and meeting packs for strategic internal and external meetings.
• Support administrative communication such as drafting or preparing professional emails.
• Coordinate visitor plans for key partners, customers and suppliers to ensure a well‑organised and positive experience.

Key skills and experience

• Confident communicator with strong interpersonal skills.
• Friendly and approachable while able to maintain standards and boundaries.
• Highly organised with a structured and thorough working style.
• Proactive mindset : sees what needs doing and gets it done.
• Able to handle confidential information discreetly.
• Comfortable working in a dynamic operational environment.
• Office administration or PA / EA support experience.
• Experience working with contractors, facilities or equipment maintenance coordination.
• Good working knowledge of Microsoft Outlook, Word, Excel and SharePoint.