Senior Medical Secretary & Admin Lead

NHS; Denbigh; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading healthcare provider in North Wales is seeking an experienced Medical Secretary to deliver a high-quality administrative service. The successful candidate will coordinate administrative activities, guide the admin team, and maintain patient confidentiality. Candidates must possess strong organisational skills and relevant medical secretary experience. Applications welcomed from Welsh speakers. Flexible approach to work is essential.

Qualifications

• Experience of coordinating administration activities.
• Experience of working as a medical secretary.
• Experience of organising workload and people.

Responsibilities

• Ensure delivery of a comprehensive medical secretarial and administrative service.
• Guide and supervise the admin team.
• Maintain patient confidentiality.

Skills

Advanced typing skills

Excellent organisational skills

Ability to work unsupervised

Education

NVQ Business administration L4 or equivalent experience

RSA /OCR level 3 or equivalent experience in typing

Tools

Microsoft applications

Job description

The post-holder will need to have previous Medical Secretary Experience, possess excellent time management skills, be well organised and have the ability to prioritise workload demands to meet strict deadlines, whilst producing work to the highest standards. The post holder will ensure the delivery of a comprehensive high quality medical secretarial and administrative service to the consultant, doctor and junior medical team and specialist nursing teams, other health professionals.

The post holder will be responsible for the guidance, supervision and direction of the admin team dealing with appropriate day to day issues to oversee the smooth running of the department and providing support to the line manager.

Main duties of the job

The post-holder must also have the ability to work both independently and as part of a team, using discretion, judgement and initiative. Excellent written and verbal communication skills are essential, together with a keen eye for detail, with the ability to process and generate urgent and routine correspondence.

The Candidates must be able to maintain patient confidentiality, and ensure a high standard of customer care at all times. It is essential that the successful candidate has a flexible approach to work, to meet the demands of the service.

The ability to speak Welsh is desirable for this post, Welsh and/or English speakers are equally welcome to apply.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

• NVQ Business administration L4 or equivalent experience Or City & Guilds (AMSPAR) Level 3Diploma in Medical administration or equivalent medical secretary experience
• RSA /OCR level 3 or equivalent experience or qualification in typing
• Competent user of Microsoft applications
• Management qualification or willing to work towards

Experience

• Experience of coordinating administration activities.
• Experience of working as a medical secretary
• Experience of organising workload and people
• Minute taking experience
• Previous NHS Experience

Skills

• Advanced typing skills
• Will work unsupervised
• Excellent organisational skills

Knowledge

• Knowledge of Medical terminology

Personal Qualities

• Good team working ethic.
• Enthusiasm and commitment
• Proactive and positive attitude.

OTHER RELEVANT REQUIREMENTS

• If required be able to travel between sites if relevant to the demands of the post
• Welsh speaker

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.