Senior Medical and MDT Secretary - Cellular Pathology

Royal United Hospitals Bath NHS Foundation Trust; Bath; On-site; GBP 21,000 - 25,000; Full time

Job summary

Royal United Hospitals Bath NHS Foundation Trust in Bath is seeking an experienced medical secretary to provide secretarial and administrative support to eight Consultant Histopathologists and Senior Laboratory staff. The role supports reporting, MDT preparation, and telephone/email queries, with emphasis on accurate audio-typing and effective communication within a busy histopathology service.

You will join a supportive team, benefit from in-house training, and be part of NHS patient care.

Qualifications

• Essential: GCSE English and Maths, NVQ Level 3, typing/audiotyping qualification.
• Experience in a medical secretary role in acute care is desirable.
• Knowledge of medical terminology and MDT processes preferred.

Responsibilities

• Audio-typing histopathology and cytopathology reports.
• Prepare case lists for 33 MDT meetings per month.
• Coordinate histopathology cases for MDTs and manage data.
• Answer telephone and email queries; type external reports.
• Provide secretarial support to eight histopathologists and senior staff.

Skills

Audio typing

Communication skills

Organisational skills

IT skills

Attention to detail

Education

GCSE English/Maths

NVQ Level 3

RSA Typing qualification

Tools

Winscribe

Ultra pathology system

Job description

Job Overview

This role is key in providing secretarial and administrative support to our eight Consultant Histopathologists and Senior Laboratory staff. The department reports surgical histology cases, cytology samples, supports 33 clinicopathological meetings per month, providing a cellular pathology service to hospital clinicians and GPs in BaNES, Wiltshire and Somerset. If you are looking for a new challenge, this is an interesting and rewarding role. You will be joining a supportive team who understand the pressures of the position and works together to provide the best possible experience for our patients and staff. This role could be perfect for a medical secretary who is looking for career progression and who is keen to learn, whilst being fully supported through our in-house training programme. We are looking for an individual who has great organisational and IT skills with the experience of being able to meet tight and varying deadlines and the ability to communicate effectively. You will need to possess accurate audio-typing skills and preferably have a knowledge of medical terminology. If you have the desire to learn and understand the different systems used within the service and the passion to work in the NHS to make a difference , we want to hear from you.

Main duties of the job

Responsibilities

• audio-typing of histopathology and cytopathology reports using the Winscribe digital dictation system and the pathology computer system (Ultra)
• responsible with four other secretaries for the preparation of case lists for 33 multi-disciplinary team meetings each month. These include MDT meetings where the patients are directly identified and a case list is compiled by the department.
• support with the coordination and managing of histopathology cases for Multidisciplinary Team Meetings (MDT) to ensure that patients are actively managed through their journey by ensuring that they are listed and roll-over cases are actioned.
• other administrative duties that contribute to the delivery of a full histopathology service including answering telephone and email queries
• typing external supplementary reports
• secretarial support for eight Consultant Histopathologists, one Specialist Registrar, the Laboratory Manager and Senior Laboratory Staff.

We would recommend that you visit the department before deciding whether to apply. To arrange a tour of the department or to request further information, please contact Nichole Lycett, Cytology Manager, on extension 4723 or email [e-mail].

Working for our organisation

At the RUH we're proud to put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. No matter what your role is, we value everyone's contribution in supporting the exceptional, person-centered care we pride ourselves on. We are committed to creating a compassionate and inclusive environment. This can be seen in our growing community of staff networks – celebrating successes and creating opportunities to listen and learn. We value our differences, champion kindness and civility, and truly believe that diversity makes us stronger. A culture of learning, developing and innovating is the thread that runs throughout our whole organisation. We want to support you to thrive, taking your career to its full potential. We value staff wellbeing, with a well-established programme of support. We believe in a holistic approach spanning all aspects of living a healthy life, including physical, emotional, spiritual and financial wellbeing. We've even got a pool! We are committed to supporting you and hope you want to join our team. In the meantime, find out more about living and working the beautiful historic city of Bath, learn about our extensive package of staff benefits, and read about how we're providing healthcare fit for the future with the landmark Dyson Cancer Centre and our passion for research.

Detailed Job Description And Main Responsibilities

Please find attached to the vacancy a detailed person specification and job description for further information about this role.

Qualifications

Essential criteria

• GCSE Grade C English Language and Mathematics or equivalent
• NVQ Level 3
• Word-processing/Typing-RSA Level II or equivalent in typing and audiotyping or equivalent secretarial qualification

Experience

Essential criteria

• Previous secretarial experience within an acute health care setting as a medical secretary or equivalent.
• Recent experience of working within an office environment

Desirable criteria

• Previous experience of Histopathology
• Previous experience of training staff on computer packages

Knowledge

Essential criteria

• Excellent knowledge of computerised databases and Microscoft Office
• Experience of inputting accurate and timely data into computer systems
• Detailed knowledge of medical terminology
• Clear knowledge and understanding of the function of multidisciplinary team working practices to help teams work collaboratively

Desirable criteria

• Understanding of histopathology terminology

Skills

Essential criteria

• Excellent audiotyping and touch typing skills and with a high speed of typing and a high standard of accuracy.
• Excellent communication skills both verbal and written
• Excellent organisational skills to co-ordinate weekly meetings and manage data collection through crystal reports
• Ability to work under pressure and meet tight weekly deadlines

Desirable criteria

• Knowledge of hospital patient administration systems and pathology databases

Emotional Effort

Essential criteria

• Able to work across a range of health professionals and teams at all levels requiring the ability to respond to a variety of behaviours and a strong level of self -awareness

Please note - Due to recent changes in UK immigration and visa rules applicants who do not currently have the right to work in the UK may not be considered unless an alternative right to work solution can be provided. Candidates requiring sponsorship (or will need sponsorship at the end of a current visa e.g. those with graduate visa's) should review the eligibility criteria on the gov.uk website before applying: Prove your right to work to an employer: Overview - GOV.UK

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if we receive a high number of applications.

Documents to download

• JD (PDF, 384.7KB)
• Join the RUH (PDF, 1.3MB)

Further details / informal visits contact

Name Nichole Lycett Job title Cytology Manager Email address [e-mail] Telephone number 01225 824723 Additional information Email communication is the preferred option. My working hours are Mon - Fri, 08:00 - 16:00.