Senior Legal PA - Oxford

Larbey Evans Ltd; England; On-site; GBP 27,000 - 32,000; Full time

Job summary

A prestigious international law firm in the UK is seeking a self-motivated Senior Legal PA to support Partners in their busy Oxford office. The role requires proven legal PA experience, adept calendar management, and strong IT skills. This full-time position offers hybrid working arrangements and a competitive salary of up to £32,000 with additional benefits such as 25 days annual leave and a wellbeing fund.

Benefits

25 days annual leave

Wellbeing fund

Hybrid working model

Qualifications

• Proven experience in a legal environment as a Legal PA or similar.
• Management of calendars for multiple fee earners.
• Strong IT skills, particularly with MS Office applications.

Responsibilities

• Act as a first point of contact for fee earners.
• Manage calendar logistics for assigned fee earners.
• Prepare and proofread legal documents.

Skills

Proven Legal PA / Secretarial experience from a legal environment

Previous experience managing calendars for multiple individuals

Experience using bespoke in-house systems

Excellent IT skills across a broad range of MS Office

Strong team player

Job description

Overview

Award-winning international law firm is seeking a self-motivated and engaging Senior Legal PA to primarily support Partners in their busy Oxford office on a full-time, permanent basis.

Salary and Benefits

• Salary to £32,000
• Hybrid working (2 days in the office / 3 days WFH)
• 25 days annual leave + holiday entitlement flex
• Wellbeing fund

Key Responsibilities of the Senior Legal PA

• Acting as a first point of contact on behalf of the fee earners
• Supporting fee earners and Senior Legal PAs in the smooth running of the client/matter lifecycle
• Assisting fee earners to ensure compliance with the Firm's documented compliance policy and guidelines, particularly around new matters, retainer letters, conflict checks, searches, CDD & KYC
• Proactive and advanced calendar management for assigned fee earners (scheduling calls / meetings)
• Organising business breakfasts, dinners, or smaller events
• Full management of travel and expenses for assigned fee earners
• Prepare, amend, and proofread documents
• Develop a strong working knowledge of the firm's billing systems
• Supporting fee earners with monitoring and addressing unpaid bills
• Coordinate the WIP lists and billing on behalf of Partners

Skills & Requirements

• Proven Legal PA / Secretarial experience from a legal environment
• Previous experience managing calendars for multiple individuals
• Experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.)
• Excellent IT skills across a broad range of MS Office with a willingness to learn new software and adapt to change
• A strong team player, willing to take on work for additional fee earners and/or help with other tasks as needed to meet the needs of the business