Senior Leadership Team Assistant – Charitable Foundation

Bain and Gray; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A family office and charity is seeking a Team Assistant in Greater London to support its Senior Leadership Team. In this hands-on role, you will manage schedules, coordinate communication, and assist with various projects in a flexible workplace. The ideal candidate has 2-3+ years of experience, strong organizational skills, and a collaborative approach. Benefits include personal health insurance options. The position is available ASAP.

Benefits

Personal health insurance option

Responsibilities

• Provide support to five members of the leadership team.
• Manage calendars and organize files and documents.
• Handle building management tasks and assist with projects.
• Facilitate clear communication and scheduling requests.

Skills

Experience as an Assistant

Project management

Written communication

Event planning

Attention to detail

Collaboration

Proficiency in Microsoft Office

Proficiency in Google Workspace

Job description

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

A fabulous opportunity has arisen to join a family office and charity as Team Assistant. As Senior Leadership Team Assistant you’ll provide practical support to five members of the companies leadership, helping keep operations running smoothly and ensuring clear communication across the team. You’ll be a reliable point of contact for scheduling requests, information sharing and day-to-day coordination.

This is a hands‑on role where you’ll manage calendars across multiple team members, organise files and documents, handle building management tasks, and assist with various projects as they arise. You’ll help keep the leadership team organised and on track, making sure everyone has what they need to work effectively. Some occasional travel support may be required.

Required:

• 2-3+ years’ experience as an Assistant
• Proven ability to prioritise, manage multiple projects, and adapt to changing needs
• Exceptional written communication and proofreading skills
• Some experience in planning and coordinating events
• Meticulous attention to detail and high standards of organisation
• A collaborative mindset and enthusiasm for working in a dynamic, purpose‑led environment
• Exceptional emotional intelligence, and a hands‑on, flexible approach to working style, with a ‘no job is too big or too small’ mentality
• Strong proficiency with Microsoft Office and Google Workspace
• An affinity for charity mission, values, and way of working

Dress: Casual

To Start: ASAP

Other Benefits including:

• Option to opt into personal health insurance (with Bupa)

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.