Senior Fund Administrator

Ocorian; Belfast; On-site; GBP 80,000 - 100,000; Full time

Job summary

A financial services firm in Belfast seeks a Senior Fund Administrator to manage an assigned client portfolio effectively. The role involves leading client calls, ensuring smooth daily administration activities, and coordinating the client billing process. Candidates should demonstrate excellent communication skills and a proactive approach towards client management. This position offers an opportunity for growth within a collaborative environment.

Benefits

Equal opportunities employer

Collaborative work environment

Qualifications

• Strong awareness of good corporate governance.
• Experience in fund administration is preferable.
• Excellent presentational, written and verbal communication skills.

Responsibilities

• Lead client calls and manage assigned client portfolio.
• Ensure smooth administration activities on behalf of clients.
• Coordinate the client quarterly billing process.

Skills

Organisational skills

Communication skills

Fund administration knowledge

Proactive approach

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The post holder will report to a Fund Administration Manager and will be the main point of contact for an assigned portfolio of clients. They will be responsible for leading client calls to discuss forthcoming activities, assisting with managing the organisation of the team, and ensuring smooth, day‑to‑day administration activities on behalf of our clients. Following procedures to achieve set objectives and meet service level agreements is required.

Main Responsibilities

The post holder will report to a Fund Administration Manager and will be the main point of contact for an assigned portfolio of clients. They will be responsible for leading client calls to discuss forthcoming activities, assist with managing the organisation of the team, and ensure smooth, day‑to‑day administration activities on behalf of our clients. They will be required to follow procedures to achieve set objectives and meet service level agreements for those specific clients.

Core Administration

• To liaise and communicate accurately, clearly and on a timely basis with clients and other professional advisers as required to operate, manage and administer the structures.
• To open and operate bank accounts as instructed by the Investment Manager and in accordance with agreed control procedures.
• To ensure that each structure’s cash is held in accordance with the constitutive documentation of the fund.
• To arrange approval and payment, on behalf of the fund and other entities, of all invoices, fees and expenses payable, in accordance with agreed control procedures and budgets.
• To arrange the timely transfer of funds, including for investment activities, within the required deadlines, ensuring transactions are in accordance with relevant agreements.
• To monitor bank accounts to ensure successful payments and liaise with the Bank(s) to resolve any difficulties or delays.
• To liaise with 3rd party treasury service providers to make introductions to clients, facilitate onboarding & setup and manage ongoing relationships & transactions.
• To submit VAT returns to HMRC as required.
• To complete anti‑money laundering (AML) and customer due diligence (CDD) checks as part of new fund onboardings, to verify the customer’s identity and assess their risk profile.
• To complete periodic file reviews in accordance with customer risk profiles.
• To provide administrative support for the winding up of fund entities.
• To understand each structure allocated and monitor that the entities in the structure are run and administered in accordance with the constitutive documentation, service level agreements and other operational memoranda.
• To provide assistance where required with Audit queries.
• To prepare and complete the client quarterly billing process.
• Any other such duties that might be reasonably required for this role.

Qualifications

Knowledge, skills and experience

• Awareness of good corporate governance.
<>Excellent organisational and planning skills.
• Fund administration experience is preferable.
• Excellent presentational, written and verbal communication skills.
• Competent in relevant software and Microsoft applications, particularly MS Word, Excel, Outlook.

Competencies

• A proactive approach to managing and delivering on client expectations.
• The ability to work on own initiative and to be part of a team.
• The ability to interact professionally with colleagues at all levels in the Company.
• Professionalism and ability to win the respect of clients.
• The drive to make continuous improvements and develop innovative solutions.

Additional Information

All staff are expected to embody our three core values. These values underpin everything that we do and reflect the skills and behaviours we all need to be successful.

• We are AMBITIOUS – We think and act globally, seizing every opportunity to support our clients and staff – wherever in the world they may be.
• We are AGILE – Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – We take the time to understand our clients' needs so that we can deliver personalised solutions every time.
• Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [e-mail].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.

Senior Fund Administrator • Belfast, Northern Ireland, United Kingdom