Senior Executive Officer

National Instruments; Derry/Londonderry; On-site; GBP 34,000 - 37,000; Full time

Job summary

Broadbridge Primary School in Derry/Londonderry is seeking a Senior Executive Officer to oversee administration, finance and non-teaching staff. The role covers budgeting, procurement, pupil and staff data, meals, maintenance, examinations and transport with a focus on efficient information systems and compliance.

The post requires strong planning, organisational skills and ability to work under pressure, with a commitment to equality and school ethos. Immediate start available.

Qualifications

• Have a third level qualification (QCF Level 4) in business, finance or administration OR five years’ experience in an administrative/finance role.
• Demonstrable proficiency in Microsoft Word, Excel, PowerPoint and Outlook.

Responsibilities

• Senior Executive Officer responsible for administration, finance and non-teaching staff management.
• Provide supervision, planning and coordination of duties; oversee training and welfare.
• Develop and operate information systems for pupils, staff, budgets, meals, maintenance, exams and transport.
• Purchase and stock control; manage cash handling and banking; assist with estate works.

Skills

MS Word

Excel

PowerPoint

Outlook

Education

Third level qualification (UK QCF Level 4) in business, finance or administration

Job description

Job Reference: 26007538)Primary Location : Derry/Londonderry-Derry/Londonderry-Broadbridge Primary SchoolContract Type : PermanentDuration of Contract/Contract End Date : N/AStatus : Full-TimeContract Options : All Year Round (E.g. 52 week contract)Hours per Week : 36 Hours Per weekWorking Pattern : 7.2 DailyGrade/Scale : Senior Executive Officer | NJC pts 23 - 26 | £34,434 - £37,280 per annumAdditional Allowance(s) : Not ApplicableAnticipated Interview Date(s) : 05-Nov 2026Additional Information: Immediate start availableJOB DESCRIPTIONJOB TITLE: Senior Executive OfficerREPORTS TO: School PrincipalRESPONSIBLE FOR: Support staffJOB PURPOSETo be responsible for matters of school management relating to general administration, finance and non-teaching staff.MAIN DUTIES AND RESPONSIBILITIESSupervisionSupervision of appropriate staff including the management and allocation of duties. (Supervision is defined as having full permanent accountability for planning and coordinating the quantity and quality of work as well as managing issues relating to discipline and welfare).Identify and provide on the job training to appropriate staff.General administrationProvide administrative, clerical and secretarial support for the school staff and Board of Governors.Develop, maintain and operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport etc.Complete and submit all records/returns as required.Contact with relevant personnel to receive and provide information.Purchasing and Supplies AdministrationOperate/oversee requisitioning procedures, including the ordering, purchasing, receiving, checking, storage and distribution of resources.Stock control of resources.Arrange for the maintenance of equipment in association with other school and board staff.FinanceDevelop, control, monitor and report on all financial systems as appropriate including the school’s delegated budget and financial management systems cost centres.Responsible for all cash handling and banking arrangements.Contact with relevant personnel and provide appropriate support in relation to financial procedures.Estate ManagementCo-operate with appropriate staff in the administration of maintenance, decorative and minor building works including the issue of works orders and costings.Other dutiesAssist work placement students with practical tasks and assignments within the school office (where appropriate).Such other duties as may be assigned within the level of the job.This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.PERSON SPECIFICATIONNOTES TO JOB APPLICANTSYou must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.The stage in the process when the criteria will be measured is outlined in the table below.Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.SECTION 1 - ESSENTIAL CRITERIAThe following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.Factor Essential Criteria Method of AssessmentQualifications/ ExperienceHave either (A) or (B):(A) A third level qualification (UK Qualification and Credit Framework Level 4), or an equivalent or higher qualification in business, finance or administration PLUS have a minimum of two years’ experience working in an administrative and/or finance roleOR(B)Five years’ experience working in an administrative and/or finance roleShortlisting by Application FormSkills / AbilitiesDemonstrable evidence of proficiency in the use of computer packages, to include use of Microsoft Word, Excel, PowerPoint and OutlookShortlisting by Application FormSECTION 2 - ESSENTIAL CRITERIAThe following are additional essential criteria which will be measured during the interview/selection stage.Factor Essential Criteria Method of AssessmentKnowledgeEvidence of knowledge of the requirements of a Senior Executive OfficerInterviewSkills/AbilitiesProven effective planning and organisational skills and an ability to work under pressure to meet deadlinesEvidence of a customer focused approach to workDemonstrable people management and team skills to successfully motivate and manage othersEvidence of sound interpersonal and communication skillsInterviewValues OrientationEvidence of how your experience and approach to work reflect the school’s values/ethos.The Education Authority is an Equal Opportunities Employer