Senior Event Producer

Gustaf; Oldham; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

30 days holiday + bank holidays

Extra day holiday on your birthday

Discounts with hotel groups

Job summary

Gustaf is seeking a Senior Event Producer with a minimum of 4 years’ experience in an event agency. You will lead client briefs, coordinate with suppliers and venues, and drive end-to-end event production from concept to delivery.

You’ll manage budgets and running orders, pitch concepts to clients, and oversee on-site teams to ensure flawless events. Travel across the UK and beyond is expected, with a strong emphasis on creative execution and client satisfaction.

Qualifications

• At least 4 years of event agency experience.
• Excellent verbal and written communication skills.
• Ability to manage client relationships and events end-to-end.

Responsibilities

• Handle client inquiries for a variety of events and brief internal teams, suppliers and clients.
• Develop creative solutions to briefs to meet client objectives.
• Work with the events team to produce creative proposals for clients.
• Produce thorough budgets for proposals and events.
• Create, present and pitch to clients and move to contract.
• Oversee creative content for proposals and events.
• Manage suppliers from enquiry to completion including cost, contracts, briefs and delivery.
• Lead full production management of event logistics from start to finish.
• Create event running orders and manage a team on site at events.
• Develop event timelines, budgets and production schedules.
• Advise on technical requirements and stay updated on AV/ entertainment trends.
• Ensure smooth event execution for clients, venues and suppliers with detailed feedback.
• Delegate effectively and collaborate to achieve the best outcome.
• Know current entertainment options and latest industry trends; RAMS/Health & Safety knowledge.

Skills

Event management experience

Communication skills

People management

Negotiation

Problem solving

Team collaboration

Tools

Canva

Google Drive

Job description

Gustafmightonlybe6yearsold,butdon’tbefooledbyouryouthfulgoodlooks.

Withdecadesofcollectiveexperiencecreatingunforgettablecreativeeventsforsomeofthe world’s biggest brands, boosting employee engagement, and generally getting teamsfeelinggreat(andperformingevenbetter)–we’rejustgoodathidingthewrinkles.

Whatyou’relettingyourselfinfor

Aswitched-on,tuned-in SeniorEventProducerwho’smadforcreatingsharedexperiencesthat cause goosebumps. Notsayingwedon’tneedaseriouslysafepairofhands.Wedo.

They’lllovehowwellyoutotallygetwhatthey’reaimingtoachieve.

Whenitcomestoplanningyoucanbudgettothepenny,timetothesecond.You’reanaturalat gettingthebestfromyourteam,partnersandsuppliers.

Youmakesuretherightpeopleandtherightthingsareintherightplacesattherighttime.Workingatablisteringpacedoesn’tfazeyouintheslightest.

Oh,andyou’llalreadyhaveat least 4yearsorsoofeventexperience in an agencybehindyou.

So, if you live for bringing epic ideas to life while bringing massive smiles to faces, thiscould well be the role for you.

Main Responsibilities

Creative / Operational

• Takingenquiriesfromclientsforavarietyofeventsacrossdifferentsectorsand managing thebriefingprocesswiththeinternalteam,suppliersandtheclient.
• Producingcreativesolutionstothebrieftoshowtheclientobjectives.
• Working with the events team to produce a creative proposal for the client.
• Producingthoroughanddetailedbudgets.
• Creating,presentingandpitchingtoclientsandtakingtocontractstage.
• Overseeing creative content for proposals and events.
• Dealingwithsuppliersfromenquirytocompletion–cost,contracts,briefsandeventdelivery.
• Fullproductionmanagementofalleventlogisticsfrombeginningtoendforyourevents.
• Creating a full event running order plans and running a team onsite at events.
• Developing event timelines, budgets, and detailed production schedules.
• Ability to advise on technical requirements and be up to date on the latest trends in the industry. Having a strong understanding of the AV Production required on events is essential.
• To ensure a smooth running event for your clients, venues and suppliers and provideregular detailed feedback and attention to detail.
• Ability to delegate, as well as be delegated to, working as a team on any role needed to ensure the best outcome.
• Knowledgeandabilitytoadviseontechnicalrequirements,uptodateentertainmentoptions,uniquecateringideasandlatesttrendswithintheindustry.
• Knowledge of Health and Safety and RAMS creation for events.

AccountManagement

• Manage existing accounts with a consistent level of service ensuring growth through creativity and delivery.
• Creating meeting agendas, meeting minutes, and leading on client comms.
• Conducting internal and external debrief meetings.
• Ability to upsell additional services and increase margins through negotiating with suppliers
• Creating creative ways to create and maintain client relationships
• Ability to drive sales and new business generation through networking and referrals

This list is not exhaustive and you will be required to undertake other duties by your manager.

• Already have event agency experience? That's a big tick in a box - we'd like at least 4 years event agency experience for this role.
• Knowledge of Canva and Google Drive is a bonus.
• Spotting the little things - excellent verbal and written communication skills and attention to detail.
• Want to tell us about the events you've run? We'd love to hear about your experience in producing corporate events. From ideas to budgeting, we want to hear it all.
• Problem solving and negotiation skills required, a solution-oriented approach is a must.
• Be a great people person with a positive, professional and can-do attitude.
• Prepared to put the graft in to ensure the best possible outcome for the agency.
• People are your thing - show us your people management skills.
• Like to get a good deal? We'd like to see your strong negotiation skills.

GUSTAF VALUES

GAME

Comfort zone? Nah. If an idea gives us goosebumps, makes at least a bit of sense, and we reckon we could do a top job of it…we’re up for the challenge and ready to give it a go.

Bring it on.

UGLY

We make gorgeous things happen. But when we need to work scrappy, we do whatever it takes to get the job done.

SOCIAL

We’re all over the socials - big fans. But we’re even better in real life. We love hanging out with great people and live for a good do, whichever side of the bar we’re on. Or kitchen swing door. Or sound booth, or DJ decks.

TIGHT

Like any great rock band on a roll, every member of the Gustaf team performs each…and we’ve got each other’s backs. So no fallouts and no TVs out of hotel windows.

AUTHENTIC

We put on a performance, never a pretence. What you see is what you get. Straight-talking but never an unkind word. Always up for a laugh. And it shows.

FAST

It’s all go at Gustaf. We work at a blistering pace, so when we do decide to do something, we don’t hang about. Because if a job’s worth doing, it’s worth doing fast. Anyway, it’s more fun that way.

Other General Requirements

• Currentdrivinglicense.
• AbilitytotravelaroundtheUK&overseas.
• Flexible approach to working hours as live events may take place over evenings and/orweekends.
• Complywiththecompanycodeofconductatalltimes.
• Abilitytoworkaspartofadiverseteamwithcolleaguesfromdifferentviewpoints,cultures and countries.
• 30 days holiday plus bank holidays (to include festive shutdown)
• Extra day holiday on your birthday
• Discounts with various hotel groups for personal use