Senior Document Controller

ZipRecruiter; Royal Tunbridge Wells; On-site; GBP 35,000 - 42,000; Full time

Job summary

A leading construction project management firm seeks a Document Controller / Administrator in Royal Tunbridge Wells. This indispensable role ensures smooth information management procedures across the project team, driving compliance with protocols and standards. The candidate will benefit from a competitive salary and a suite of attractive perks, including travel allowances and private healthcare.

Benefits

Annual bonus

Travel allowance

Private healthcare

Pension scheme 5%

Life assurance

25 days annual leave plus bank holidays

Qualifications

• Strong experience in document management within construction projects.
• Familiarity with information management standards and protocols.

Responsibilities

• Manage and maintain project related information and documentation.
• Draft and maintain the Information Management Protocol.
• Generate reports and monitor project performance throughout the project lifecycle.

Skills

Document Management

ISO19650

Data Analytics

Project Compliance

Tools

ASITE

Job description

Job Description

Kenna Recruitment has an exciting new opportunity for a Document Controller / Administrator on their exciting project in Tunbridge Wells.

You will be the sole Document Controller for 1 year on a fixed-term contract which will be extended for 1 further year if winning the next phase.

Overview:

You will be responsible for the management and maintenance of all project related information and documentation, the structure and maintenance of the project common data environment (CDE), the project WIP environment and other Information Management systems where applicable.

You will act as the central point of contact in all matters in relation to the project information management process including providing training, support, and ongoing communication with all members of the project team. The role will focus on ensuring information management consistency across a live project, rigorously maintaining control and traceability of the documentation from project initiation, through to completion and hand over.

Responsibilities:

• Draft and maintain the projects Information Management Protocol (IMP)
• Ensure project compliance with information exchange and security requirements documented in the IMP
• Ensure that locations and processes for creating and storing project information are defined and agreed at project start-up (as per the Information Management Register (IMR) and Task Information Delivery Plans TIDP and Master Information Delivery Plan MIDP)
• Provide clear direction to the project team on the use of the defined project information management systems and tools and drive ongoing adherence – when required upload documents to the CDE
• Allocate/control document numbering/naming systems for project documentation and carry out data checks on all incoming shared/published documents and initiate and manage required workflows
• Generate reports and monitor data analytics to provide feedback to the project team on project performance throughout the project lifecycle
• Ongoing monitoring and governance of the file structure of the CDE and the project shared drive, monitoring document submission performance progress, coordinating the review process and ensuring deadlines are met
• Understanding of BS EN ISO 19650 Parts 1 & 2 standard for information management and application during the delivery and handover phase of a built asset.
• General administrative duties, working on the front of house and being the first point of contact to greet site staff and assist.

Experience/Knowledge:

• Main Contractor experience ideally with a Tier 1 provider
• Construction site-based experience
• Good practical experience and application of ISO19650 and PAS 8672
• Good level of ASITE admin/user experience
• Experience of implementing at either project, region or group level Information Management strategies

What we can offer you:

• Salary up to £42,000 plus annual bonus
• Travel allowance
• Private healthcare
• Pension scheme 5%
• Life assurance
• 25 days annual leave plus bank holidays