Senior Document Controller

NG Bailey; Greater London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading independent engineering and services business in the UK is seeking a Senior Document Controller to manage document workflows and ensure data integrity across projects. The ideal candidate will be responsible for overseeing the Document Management System, providing administration support, and leading a team to maintain high service standards. This role offers comprehensive benefits including a car scheme, pension contributions, and private medical insurance. A strong focus on confidentiality and communication is essential.

Benefits

Salary sacrifice car scheme (Hybrid/Electric Vehicle)

Pension with up to 8% employer contribution

Personal Wellbeing and Volunteer Days

Private Medical Insurance

Free Employee Assistance Program

Flexible benefits including Dental Insurance and Gym Membership

Qualifications

• Experience managing document flow and maintaining data integrity in a document management system.
• Proven experience in administration support to project teams.
• Ability to develop relationships with external stakeholders.

Responsibilities

• Own and manage the Document Management System, ensuring proper documentation handling.
• Provide administrative support to the project team efficiently.
• Lead a team to deliver exemplary document management services.

Skills

Document Management Systems

Team Leadership

Communication

Confidentiality

Job description

Senior Document Controller

London

Permanent

Summary

A rare role within the London & Southeast region to support projects, as well as supporting senior leadership in the region. The focus is to provide a professional and high-quality document management service; accountable for controlling the receipt, management and transfer of all information across defined projects.

Key Deliverables

• Own, control and manage the Document Management System(s); managing the flow of information. Including (but not limited to) uploading, downloading drawings/documents, printing, collating, distribution and accurately maintaining all data within the system. All in accordance with internal and external requirements, ensuring that all documentation is properly; receipted, checked, monitored registered and distributed throughout the project team, client team, supply chain and other contractors.
• As required, provide a professional administration service in order to support all team members in a time efficient and cost-effective way.
• Where required, lead a team of document controllers and/or team assistants, to ensure the overall DM service to the project is exemplar. Develop and implement necessary project procedures, guidance notes etc, to enable the team to effectively deliver the expected service.
• Develop excellent working relationships; liaising with client team, supply chain, NGB project team and contractors to ensure that there is a synergy between the NG Bailey system and the external stakeholders' document management systems.
• Provide regular progress reports to project management, detailing document status. Examples being drawings issued, drawing status, RFI/TQ registers, technical submissions status reports etc. All as determined by project or contract requirements.
• Maintain the highest levels of confidentiality in all aspects of the role, including the safe and secure storage of documentation and drawings, in accordance with company and project requirements. Ensure that project information security requirements are understood and adhered to.

Benefits

• Salary sacrifice car scheme (Hybrid/Electric Vehicle)
• Pension with a leading provider and up to 8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
• Personal development programme

Next Steps

As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation. We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies. Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.