Senior Clinical Trials Pharmacy Assistant

OUH; Oxford; Hybrid; GBP 26,000 - 27,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust is seeking a Senior Clinical Trials Pharmacy Assistant (NHS AfC Band 3) to support the Clinical Trials Pharmacy team across Oxfordshire. The role involves maintaining the supply chain of clinical trial medications, financial records and drug accountability, and archiving activities.

The successful candidate will have a BTEC Level 2 in Pharmacy Service Skills or an equivalent qualification, with consideration given to related pharmaceutical or

Qualifications

• BTEC Level 2 in Pharmacy Service Skills (or an equivalent qualification).
• Related degree in pharmaceutical or science field may be considered as part of qualification.
• Applicants without these qualifications will still be considered but must undertake the provided relevant qualification in Pharmacy Service Skills.

Responsibilities

• Maintain the supply chain of Clinical Trial medications to research nurses.
• Maintain financial records and drug accountability activities.
• Close down and archive completed studies and facilitate sponsor meetings.”
• Follow GCP training and ensure adherence to SOPs and regulatory requirements.
• Liaise with Investigators, Research Nurses, Sponsors and Pharmacy staff during set‑up and running of clinical trials.

Education

BTEC Level 2 in Pharmacy Service Skills

Job description

Senior Clinical Trials Pharmacy Assistant

NHS AfC: Band 3

Main area Phamacy Grade NHS AfC: Band 3 Contract Permanent: 1 Saturday day per 6 week period Hours Full time - 37.5 hours per week (1 Saturday day per 6 week period) Job ref 321-CORP-8252567-B3

Site Churchill Hospital / John Radcliffe Hospital Town Oxford Salary £25,760 - £27,476 per annum pro rata Salary period Yearly Closing 26/10/2026 23:59

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit www.ouh.nhs.uk/about/vision-and-values

Job overview

Senior Clinical Trials Pharmacy Assistant – Band 3 - Permanent

Hello! My name is Samuel and I am a Specialist Senior Clinical Trials Pharmacy Technician working in the Pharmacy Clinical Trials team in Oxford.

As a Senior Technician I am privileged to manage and support our fantastic technical team of Pharmacy Technicians, Assistants and Practitioners as we provide support services to clinical trial research teams on all our Trust sites throughout Oxfordshire.

The Clinical Trials Pharmacy consists of Pharmacists, Technicians, Assistants and Practitioners. We work closely with research teams across the trust and external representatives.

If you are interested in an informal discussion about the Clinical Trials Pharmacy Assistant role offered within our team then I would be very pleased to chat with you. You are more than welcome to call on the numbers below or even better, we can make an appointment for me to show you around and answer your questions. I look forward to hearing from you.

The majority of correspondence will be via the e-recruitment system; therefore you should check your emails regularly including junk mail folders in web-based email products.

Main duties of the job

As a Senior Clinical Trials Pharmacy Assistant in our team, you will have an extremely varied role – you will be involved in maintaining the supply chain of Clinical Trial medications to research nurses who deliver treatment to patients, maintaining financial records, completing drug accountability activities, closing down and archiving of completed studies, as well as facilitating meetings from sponsors.

A successful candidate should possess BTEC Level 2 in Pharmacy Service Skills, equivalent qualification or related degree (i.e. pharmaceutical or science degree). Applicants without these qualifications will still be considered. However, they will be required to undertake the provided relevant qualification in Pharmacy Service Skills.

Please make sure that you read the job description and person specification attached below, and that your statement in support reflects this as your application will be judged against these criteria.

Regrettably, this advertised position is not eligible for visa sponsorship.

Working for our organisation

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel .

Detailed job description and main responsibilities

Core Role - Pharmacy Clinical Trials

• To obtain and maintain Good Clinical Practice (GCP) training.
• To apply principles of GCP in the management of clinical trials and work within the Medicines for Human Use (Clinical Trial) Regulations 2004 and EU directive relating to Clinical Trials.
• To communicate with Investigators, Research Nurses, Trust R&D, Sponsors, Clinical Research Associates and Pharmacy staff during the set‑up and running of a clinical trial.
• To ensure clinical trial protocols and SOPs are followed during dispensing of clinical trial investigational medicinal products and other drugs included in the protocol.
• To order and receive in clinical trial drugs, process receipt paperwork and acknowledge receipt on IVRS (Electronic Medication Supply) systems.
• To check stock levels and expiry dates of clinical trial drugs and keep balance logs up to date.
• To assist with the packing down and re‑labelling of clinical trial drugs if required.
• To assist with the preparation for monitoring meetings, audits and inspections,
• To maintain Clinical Trial files ensuring items can easily be located and are presentable.
• To process returned clinical trial drugs and ensure the paperwork is kept in order.
• To participate in the statutory temperature monitoring of clinical trial stock.
• To assist with the destruction of clinical trial medication.
• To assist with the closedown and archiving of clinical trial files.
• To represent the Clinical Trials Team to update the dispensary staff at meetings.
• To liaise with Research Nurses to update them on trial progress, stock levels etc.
• To assist in the collection of data as requested by the Senior Clinical Trial Technician or Clinical Trial Pharmacists.
• To assist in maintaining financial records, including the generation of invoices, checking payments etc.
• To assist with general administration such as organising set up meetings etc. and be a point of contact within the Clinical Trials Pharmacy Team.
• To maintain clinical trial filing systems and drug accountability documentation for clinical trials.
• To use the computer system and other information technology in all areas of Pharmacy.

Regulatory

• To assist in non‑aseptic preparation and dispensing of clinical trial medication in accordance with the RPSGB code of ethics and current legislation and guidance including Good Manufacturing Practice (GMP), Good Clinical Practice (GCP), Health and Safety, Medicines Act, Misuse of Drugs Act, Control of Substances Hazardous to Health (COSHH) and Departmental Procedures.
• To ensure you are familiar with and adhere to Pharmacy, CTASU and Trust standard operating procedures (SOPs).
• To ensure the disposal or recycling of medicinal products is carried out in a safe and efficient manner, in accordance with Health & Safety, COSHH regulations and Departmental Standard Operating Procedure.

Teaching and Training

• To participate in a programme of work based training, development and appraisal.
• To participate in the training and induction of pre‑registration students, technicians and assistants (if required).

General responsibilities

• To ensure confidentiality is maintained at all times.
• To be aware of and be involved in good customer service.
• To assist in audit programme.
• To participate in weekend, evening and bank holiday working according to rota.
• Any other reasonable duties as requested.
• The management of risk is the responsibility of everyone and will be achieved within a progressive, honest and open environment.
• Staff will be provided with the necessary education, training and support to enable them to meet this responsibility.
• Staff should be familiar with the
  • Major incidents Policy
  • Fire Policy
• The post holder should make themselves familiar with the ‘local response’ plan and their role within that response.

Responsibilities for Health and Safety

• The post holder is responsible for ensuring that all duties and responsibilities of this post are carried out in compliance with the Health and Safety at Work Act 1974, Statutory Regulations and Trust Policies and Procedures. This will be supported by the provision of training and specialist advice where required.

Infection Control

• Infection Control is everyone’s responsibility. All staff, both clinical and non‑clinical, are required to adhere to the Trusts’ Infection Prevention and Control Policies and make every effort to maintain high standards of infection control at all times thereby reducing the burden of Healthcare Associated Infections including MRSA.
• All staff employed by the ORH Trust has the following key responsibilities:
• Staff must wash their hands or use alcohol gel on entry and exit from all clinical areas and/or between each patient contact.
• Staff members have a duty to attend mandatory infection control training provided for them by the Trust.
• Staff members who develop an infection (other than common colds and illness) that may be transmittable to patients have a duty to contact Occupational Health.

Special Working Conditions

• The post holder must adhere to associated hygiene and clothing requirements of individual work areas. This may involve: absence of make‑up, removal of jewellery, wearing of protective clothing, working in a confined space for up to periods of 3 hours at a time.

Please Note:

• This Post is subject to appraisal, which is a two way process.
• This job description is not definitive or restrictive in any way and should be regarded only as a guide to the duties required, and also it will be understood that at a time of rapid change within the Health Service other responsibilities may be added, as determined by the Chief Pharmacist. The job description does not form part of the contract of employment.
• The post-holder will be expected to participate in flexible working if introduced.
• Out of hours working may be included and participation in such arrangements will be required.
• Pharmacists will be required to participate in on‑call arrangements according to site and experience.
• Individual’s continuous Professional Development needs will be identified and supported.

I am very keen to hear from you if you have previously worked in a pharmacy environment and/or have some exposure to clinical trials as we have some great opportunities for you to progress your career.

If you have any questions, please do not hesitate to reach out.

Person specification

Shortlisting Criteria

• Experience
• Knowledge
• Qualifications
• Skills

Sexual Safety Charter : In 2023NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles.

Oxford University Hospital's promotes a safe, respectful hiring environment.

If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

Vacancy Closures: Please note, this vacancy may close early if a high volume of applications are received.

Visa and Immigration Oxford University Hospitals NHS Foundation Trust is able to offer Certificates of Sponsorship for all eligible roles for a Skilled Worker Visa without exception, provided the role meets the minimum salary and skill level criteria set by the Home Office (UKVI). All eligible candidates will be considered with equal consideration at all stages of the application and recruitment process. Skilled worker: Health and Care Visa | NHS Employers / Work in the UK - GOV.UK

COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information at Oxfordshire County Council Website where you can also find out more about how to access vaccination.

Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or Executive Appointments.

Referencing: When providing employment reference details please provide correct work related email addresses so references can be sought promptly when we are looking to progress your application. Your first referee will need to be your line manager, supervisor or clinical lead from your current or most recent post or place of study. Please note that if you have previously worked for the Trust we will require a reference from your last Manager, this information is essential if your offer of employment is to be confirmed.

To note: Applicants must write their own applications. If AI tools are used, the application may be rejected as this document is crucial for assessment. This does not prevent you from seeking support via AI with applications for the purposes of any disability and/or long‑term health conditions.

When using AI to help write your application, it is important to personalise it, especially your supporting statement. While AI can simplify the process, it will not fully understand the job's requirements and/or be able to showcase your skills, knowledge, and experience. Write your statement to show why you are interested in the role and how you would be a valued member of the team/OUH employee.

No unsolicited recruitment agency telephone calls or emails.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Please note that this job advertisement will close automatically once the application limit is reached, regardless of whether this occurs before the advertised closing date.

Name Samuel Badcock Job title Specialist Senior CT Pharmacy Technician Email address [e-mail] Telephone number 01865 572151 Additional information

If I am unavailable, please contact one of the below numbers and ask to speak to a Lina:

JR: 01865 223035

CH: 01865 572151

Band 5 Nurse and Band 2 Healthcare Support Worker recruitment is centralised, meaning when you apply you will be considered for a number of roles across the Trust. If you have any questions please email: [e-mail] .

Vacancies with our PFI partners

Domestic / catering / portering services at the John Radcliffe Hospital are provided by Mitie.

Domestic / catering / portering / maintenance engineer services at the Churchill Hospital and Nuffield Orthopaedic Centre are provided by G4S.

Maintenance engineer services at the John Radcliffe Hospital are provided by Equans.

All meetings and interviews will be scheduled on Microsoft Teams from a verified OUH email account.
If you have any doubts about any correspondence around recruitment, please contact us.

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