Senior Clinical Trial Administrator

Royal Marsden; Greater London, Sutton; Remote; GBP 38,000 - 47,000; Full time

Job summary

The Royal Marsden NHS Foundation Trust is seeking a Senior Clinical Trial Administrator to join the Head, Neck and Thyroid Research Unit across Chelsea and Sutton. The role supports delivery of a varied portfolio of clinical research studies and requires strong data management, GCP knowledge, and proactive teamwork.

You will supervise CTAs, ensure data capture meets SOPs and regulatory standards, and contribute to reporting and project work within a dynamic NHS environment.

Qualifications

• Experience with clinical data capture and data entry to SOPs and GCP guidelines.
• Knowledge of NHS data governance and trial data management.
• Ability to supervise CTAs and manage workloads.
• Experience with data reporting and regular status updates.

Responsibilities

• To support the clinical research team with study administration to ensure trials meet GCP and SOPs.
• To ensure timely data entry into appropriate databases and resolve data queries.
• Supervise CTAs daily and oversee workload distribution within the team.
• Lead on audit and inspection preparation with the data management team.

Skills

Data entry

GCP knowledge

Data management

Team leadership

Education

GCSE/A level

Tools

RMH systems

Microsoft Office

Database systems

Job description

Employer The Royal Marsden NHS Foundation Trust Employer type NHS Site The Royal Marsden - Chelsea Town Chelsea Salary £38,488 - £46,852 pro rata per annum including Inner London HCAS Salary period Yearly Closing 19/10/2026 23:59

Job overview

Full Time - 37.5 hours per week | Fixed Term - 12 months | Cross-site (Sutton and Chelsea)
Agenda for Change Band 5

An exciting opportunity has arisen at The Royal Marsden Hospital for a Senior Clinical Trial Administrator within the Head, Neck and Thyroid Research Unit.

Working as part of a multidisciplinary team, you will support the delivery of a varied portfolio of clinical research studies. Previous clinical research experience is desirable, along with an understanding of clinical trial processes and Good Clinical Practice (GCP).

The successful candidate will be organised, adaptable and able to work independently and as part of a team. Excellent communication, administrative and IT skills are essential, together with a proactive approach and willingness to support service developments.

The Trust is committed to delivering excellent patient-focused care and expects all staff to treat patients, families, carers and colleagues with professionalism, respect and dignity.

Due to high application volumes, we reserve the right to close this vacancy early once sufficient applications have been received. Early applications are encouraged.

Only shortlisted candidates will be contacted. If you have not heard from us within two weeks of the closing date, please assume your application has been unsuccessful.

For further information, please contact Amy Scott, Clinical Research Operations Manager, at [e-mail].

Main duties of the job

• To support the clinical research team with study administration as required to ensure the efficient and successful delivery of clinical trials and other studies according to Good Clinical Practice (GCP), standard operating procedures (SOPs), trust policies and all applicable regulations and governance structures.
• To ensure timely and accurate entry of data and relevant information into appropriate database systems
• To work with the clinical team to ensure prompt resolution of data queries
• Responsibility for the day-to-day supervision, training and oversight of workload for the Clinical Trial Administrators (CTAs) to ensure data management is performed to required standards to meet all relevant SOPs and regulations.
• To be an active member of the department, providing regular reports on data activity within the unit and highlighting areas of concern.
• Management of a small portfolio of low risk studies in the unit (if applicable).

Working for our organisation

The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals – one in Chelsea, London, and one in Sutton, Surrey – as well as a Medical Daycare Unit in Kingston Hospital.

At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.

At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.

Detailed job description and main responsibilities

For further information please refer to the job description and personal specification

Primary areas of responsibility:

• To ensure that data collection and (electronic) case report form ((e)CRF) completion is performed to the required standards of the current EU, UK and FDA legislation, Trust SOPs and Sponsor contractual obligations.
• To regularly report on data entry status to ensure deadlines are met for interim and final analysis
• Ensure that scans are uploaded to trial specific electronic portals where required.
• Tissue tracking using RMH systems (as applicable)
• To design and implement tools and guidance for clinical trial data capture.
• To prepare and facilitate the archiving of essential clinical trial documents and source data as per Trust SOPs.
• To undertake projects with relation to office management as required.
• To represent the Data Management team at research meetings
• Responsible for daily supervision and leadership of the department CTAs working to improve service and efficiency with the context of the research team.
• To ensure workload is distributed appropriately across the trial administration team.
• To encourage the CTAs to develop their knowledge and experience on an ongoing basis.
• To complete regular performance reviews of the CTAs in conjunction with the line manager and liaise regularly with the line manager to take action if performance is below standard.
• To ensure the CTAs review and adhere to Trust SOPs relating to their role.
• To provide reports on data entry status across the clinical trial portfolio, ensuring deadlines are met for interim and final analyses.
• To lead on audit and inspection preparation with the data management team of CTAs.

Person specification

Education/Qualifications

• Educated to at least GCSE/A level (or equivalent)
• Knowledge of ICH/GCP guidelines

Experience

• Good understanding of medical terminology
• Previous experience of working in the NHS or equivalent
• Experience in working with databases

Skills/Abilities/Knowledge

• Excellent administrative and organisational skills
• Competence in research orientated PC software including Microsoft Office packages
• Excellent oral and written communication skills
• Understanding of clinical trials and regulations governing clinical research
• Experience of data entry and data management
• Good level of spoken and written English

Other Requirements

• Ability to support and train team members
• Able to work on both sites and to be flexible to meet the needs of the role
• Willingness to travel within UK and occasionally overseas to attend meetings and conferences

The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.

As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.

Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment. Please ensure your information is accurate to avoid errors with processing your application

All applicants will be contacted by email to the address supplied on your application. Applicants are advised to check their email accounts regularly and to ensure that email filters are set to allow our emails.

Flu Vaccination – What We Expect of our Staff

At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.

The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.