Senior Billing Coordinator

Airswift; Manchester; On-site; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Competitive base salary

Performance bonus

Career progression

Training programs

Work-life balance

Job summary

Airswift is seeking a Senior Billing Coordinator to own end-to-end invoicing for complex clients across the EMEA region. You will ensure accuracy, VAT compliance, and adherence to PO/WO requirements while collaborating with Payroll, Credit Control, and Service teams.

This role requires strong attention to detail, excellent organisation, and the ability to meet tight deadlines in a fast-paced environment. Attractive base salary with commission/bonus and career development opportunities are

Qualifications

• Strong attention to detail.
• Able to meet deadlines in a fast-paced environment.
• Team player with drive for improvements.

Responsibilities

• Manage invoicing for complex clients across the EMEA region.
• Ensure accurate and timely billing in line with contracts and PO/WO requirements.
• Process recharge invoices in collaboration with the Service department.
• Follow up with clients to confirm invoice receipt and approvals.
• Support month-end activities and produce month-end reports.

Skills

Attention to detail

Deadline driven

Team player

Job description

Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally.

We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.

We support professionals looking for jobs with exceptional firms in the technology, construction, and engineering sectors.

Role Description

The Senior Billing Coordinator will be responsible for managing the end-to-end billing process for complex clients across the EMEA region, ensuring the accurate and timely production of invoices in line with contractual requirements. The role involves maintaining compliance with client-specific invoicing procedures, VAT regulations, and purchase order requirements, while building strong relationships with internal stakeholders and external clients.

Working closely with Payroll, Credit Control, and Service teams, the position supports month-end activities, resolves billing queries, tracks invoicing performance, and contributes to reducing debtor days. The role requires excellent attention to detail, strong organisational skills, and the ability to meet strict deadlines and accuracy targets within a fast-paced environment.

Principle Accountabilities

• Managing the invoicing for complex clients across the EMEA region.
• Ensure accurate and timely billing.
• Adhering to strict client invoicing requirements as per contracts, WO’s/PO’s.
• Processing of recharge invoices whilst working closely with the Service department.
• Following up with clients to confirm invoice receipt.
• Actively chasing invoice pre-approvals and SES.
• Ensure current banking details are stated on invoices, as per region, currency and funding.
• Ensure all invoices and back up are filed in shared drive and maintained for auditing purposes.
• Purchase order tracking and analysis.
• Resolving internal and external queries within a timely manner.
• Completing submittal logs in timely fashion and attending weekly submittal meetings.
• Review new client contracts with the Billing Supervisor to ensure all requirements are captured.
• Building relationships internally and externally to ensure a smooth billing process.
• Work closely with both the Payroll and Credit Control departments in order to reduce DSO figures.
• Work to month-end deadlines.
• Monthly Sales Ledger Closures.
• Produce and reconcile month-end reports.
• Meet accuracy targets in line with KPIs.
• Ad hoc duties as and when required.

Skills, Knowledge, and Experience

• Strong attention to detail.
• Ability to work in a challenging environment with the ability to meet deadlines and adapt to changing priorities.
• Good team player with ability to drive changes and improvements.

What we can offer you!

• Attractive monthly base salary + competitive commission/performance bonus.
• Genuine career progression opportunities, either locally or globally!
• World-class training programmes and development opportunities.
• Team driven environment, supportive culture with a focus on work-life balance.
• Career breaks available after one year.
• Real time recognition through our employee reward platform.
• Mental Health First Aiders to signpost you to support when you need it.
• Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
• Charity days for various important causes such as Relay for Life and Earth Day.

Our Core Values

• Growth - In life and business, one must grow to flourish and achieve high ambitions. Growthrequires change, challenge, risk and sacrifice - we will always choose growth.
• Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world.
• Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
• Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion

At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.