Senior Associate

CO_IPGG Apex Fund and Corporate Services (Guernsey) Limited; St Peter Port; On-site; GBP 40,000 - 60,000; Full time

Job summary

Apex Group in Guernsey, Channel Islands, seeks a Senior Associate for Transfer Agency. You will support the Team Manager, mentor junior staff, and manage client portfolios while ensuring AML compliance and adherence to company procedures.

You will liaise confidently with clients, oversee workload planning, and help maintain the highest standards of accuracy and timeliness in daily processing.

Qualifications

• Experience in fund administration is desirable.
• Understanding of AML regulations and fund documentation.
• Ability to interpret complex processes and follow procedures.

Responsibilities

• Support Team Manager to ensure efficient processes and adherence to procedures.
• Guide junior staff and perform duties diligently and professionally.
• Collaborate with clients, maintaining strong interpersonal relationships.
• Understand fund documentation and applicable regulations, including AML.
• Assist with workload planning and training of Administrators.
• Ensure quality, control and timely delivery of work.
• Oversee workflow, deadlines and client communications.

Skills

Proactive problem solving

Client communication

Flexible work approach

Team player

Leadership & supervision

Mentoring staff

Working under pressure

IT literacy

Banking systems knowledge

ICSA/IDFA/AAT/CAT or similar

Job description

Transfer Agency – Senior Associate Role

Location: Guernsey, Channel Islands

Department: Fund Administration

Employment Type: Permanent, Full Time

The Role & Key Responsibilities

• Supporting the Team Manager in ensuring the efficiency of the section and that all processes undertaken are in line with the Company’s procedures.
• Acting as a guide for junior members of staff within the team and executing the duties of the role diligently and professionally.
• Building friendly and interpersonal relationships at all levels and undertaking responsibility for a portfolio of the company’s clients.
• Understand and interpret the Fund’s documentation and the relevant legal framework, regulations and anti-money laundering regulations.
• Follow Company procedures at all times.
• Assist in controlling and co‑ordinating workloads in the section.
• Assist with the day to day work and training of Administrators both locally and in Centres of Excellence.
• Assist with overseeing quality and control and meeting time deadlines.
• Ensure work is undertaken in accordance with the company’s procedures & check lists and meets deadlines.
• Assist in ensuring all outgoing correspondence, calculations and presentation of work is of the highest standard.
• Liaise confidently and knowledgably with clients.
• Assist with the smooth running of the Investment, and Call and Distribution process.
• Bookkeeping and review ledgers regularly.
• Liaise with key personnel in client groups to ensure that all operational issues are communicated effectively.
• Assist with ensuring all client requests are responded to effectively.
• Communicate any client related issues of concern to the section’s Line Manager.
• Attend and participate actively in regular team meetings.
• Make positive suggestions as to how effective changes can be made to improve the procession of workflow.
• Assist with maintaining on-going review and updating of procedures for the Company.
• To manage workloads effectively and efficiently.
• Ensure the compliance monitoring of the Funds are adhered to by all of the team.
• May act as a Signatory.

Skills Required

• Proactive approach to problem solving.
• A confident manner and the ability to communicate with clients effectively.
• A flexible approach to work and good time management skills.
• A strong team player with a commitment to deliver outstanding client service.
• An ability to work on own initiative and demonstrate leadership and supervisory.
• skills towards less experienced staff.
• An ability to work under pressure.
• Strong IT skills.
• General knowledge of banking systems.
• Target Vocational Qualifications – ICSA, IDFA, AAT, CAT or similar.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals. We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey.