Senior Administrator - Single Family Office

Victus Search; City Of London; On-site; GBP 50,000 - 70,000; Full time

Job summary

A prestigious family office in London is seeking an experienced administrator to manage trusts and companies. The role involves handling governance tasks, preparing documentation, ensuring compliance, and liaising with service providers. Candidates should have a strong background in trust administration and the ability to draft high-quality documents. STEP/ICSA qualifications are preferred.

Qualifications

• Experience in trust and company administration.
• Ability to draft high-quality formal documents.
• Quick thinker and excellent communicator.

Responsibilities

• Manage a portfolio of trusts and companies.
• Prepare written resolutions and meeting documentation.
• Implement trustee and director decisions.
• Ensure compliance with regulatory filings.
• Maintain accurate records and minute books.
• Liaise with service providers and regulators.

Skills

Trust administration

Company administration

Document drafting

Communication

Team player

Education

STEP/ICSA qualification

Job description

This is a rare opportunity to join a Single Family Office, providing in-house trust and company administration for an UHNW family. The role suits an experienced administrator with broad knowledge of offshore structures, jurisdictions and asset classes. London based with opportunity to travel.

The Role

You will manage a portfolio of trusts and companies, handling a wide range of administrative and governance tasks.

Key Responsibilities

• Preparing written resolutions and meeting documentation.
• Implement trustee and director decisions, including distributions, payments, loans, and investments.
• Ensure compliance with trust deeds, regulatory filings, and record‑keeping requirements.
• Maintain accurate records, minute books, and historical data.
• Liaise with service providers, regulators, and registered offices across jurisdictions.
• Coordinate new bank accounts, contracts, and KYC requests.

Qualifications & Skills

• STEP/ICSA qualification or equivalent experience preferred.
• Strong background in trust and company administration.
• Proven ability to draft high-quality formal documents.
• Quick thinker, excellent communicator and strong team player are all essential skills.