Senior Administrator / Coordinator

Gi Group; Rugby; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading staffing agency in the United Kingdom is seeking a highly organized and proactive administrator to provide essential support to the Plant Manager and senior management. This role involves coordinating various tasks, managing communications, and supporting health & safety initiatives in a fast-paced manufacturing environment. The ideal candidate will have at least 5 years' experience in a senior administrative position and excellent organizational skills. This fixed-term role lasts for 12 months and offers a dynamic work environment.

Qualifications

• Minimum 5 years’ experience in a senior administrative role.
• Strong organisational and prioritisation skills.
• Excellent communication and interpersonal abilities.
• High attention to detail and a proactive mindset.
• Experience in event planning and corporate communications.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams).
• Ability to manage confidential information with discretion.
• Financial awareness and confidence in managing budgets and suppliers.

Responsibilities

• Providing professional administrative support to the Plant Manager and senior team.
• Coordinating meetings, tracking actions, and managing communications across the site.
• Managing site facilities, contractors, and supplier relationships.
• Supporting health & safety initiatives, including inductions, permit tracking, and reporting.
• Leading internal communications and acting as the site’s communication champion.
• Organising employee events, competitions, and recognition schemes.
• Handling onboarding logistics and supporting HR processes.
• Maintaining systems for uniforms, PPE, car-park permits, and visitor management.
• Creating purchase orders and managing hospitality arrangements.

Job description

Are you a highly organised and proactive administrator looking for a varied and impactful role? This is an exciting opportunity to join a busy manufacturing site and provide essential support to the Plant Manager and Senior Leadership Team.

This fixed‑term position offers a chance to make a real difference in a fast‑paced environment. The contract length is 12 months and responsibilities span administration, supplier coordination, health & safety support, and employee engagement.

What You’ll Be Doing

• Providing professional administrative support to the Plant Manager and senior team
• Coordinating meetings, tracking actions, and managing communications across the site
• Managing site facilities, contractors, and supplier relationships
• Supporting health & safety initiatives, including inductions, permit tracking, and reporting
• Leading internal communications and acting as the site’s communication champion
• Organising employee events, competitions, and recognition schemes
• Handling onboarding logistics and supporting HR processes
• Maintaining systems for uniforms, PPE, car‑park permits, and visitor management
• Creating purchase orders and managing hospitality arrangements

What You’ll Bring

• Minimum 5 years’ experience in a senior administrative role
• Strong organisational and prioritisation skills
• Excellent communication and interpersonal abilities
• High attention to detail and a proactive mindset
• Experience in event planning and corporate communications
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams)
• Ability to manage confidential information with discretion
• Financial awareness and confidence in managing budgets and suppliers

Why This Role?

This is a hands‑on, people‑focused role where no two days are the same. You’ll be at the heart of plant operations, supporting leadership and driving improvements across the site. If you thrive in a dynamic environment and love making things run smoothly, this could be the perfect fit.

Should you require any support or assistance, please contact your local Gi Group office.