Senior Administrator / Assistant Manager, Funds

jobs.jerseyeveningpost.com-job boards; United Kingdom; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A financial services organization in the United Kingdom is seeking a Senior Administrator / Assistant Manager to support its Funds Company Secretarial team. This full-time, hybrid role involves organizing board meetings, preparing documentation, maintaining records, and ensuring compliance. The ideal candidate will have CGI qualification or equivalent, strong minute writing skills, and previous experience in a financial services role. Join a collaborative environment focused on professional growth and operational efficiency.

Benefits

Opportunities for training and career development

Collaborative working environment

Qualifications

• Experience in a similar role within financial services, ideally with exposure to Jersey and non-Jersey entities.
• Ability to maintain accurate company secretarial records.
• Commitment to delivering high standards of service and governance.

Responsibilities

• Organise and attend client board and committee meetings, preparing board packs and drafting minutes.
• Mentor junior colleagues and contribute to a culture of knowledge sharing.
• Build strong relationships with clients, intermediaries, and internal teams.

Skills

Minute writing

Organisational skills

Attention to detail

Proactive mindset

Education

CGI qualification or equivalent

Job description

Our client is seeking a Senior Administrator / Assistant Manager to join their Funds Company Secretarial team in Jersey, United Kingdom, or Guernsey. This permanent, hybrid role is full-time, providing an opportunity for the successful candidate to support the delivery of Company Secretarial services to Private Equity fund structures. In this position, the individual will assist the Manager and be proactive in contributing to team initiatives that aim to enhance service delivery and operational efficiency. Key responsibilities include organising and attending client board and committee meetings, preparing board packs, drafting minutes, and following up on action points. The chosen candidate will also maintain accurate company secretarial records, prepare corporate documentation, assist with company formations and terminations, and ensure compliance with legal and regulatory requirements. Building and maintaining strong relationships with clients, intermediaries, and internal teams is crucial, as well as mentoring junior team members and promoting a culture of collaboration and continuous improvement.

Job Duties

• Organise and attend client board and committee meetings, preparing board packs and drafting minutes.
• Draft and review minutes for private equity, real estate, and fund of funds clients, providing support and mentoring to junior team members.
• Maintain accurate and up-to-date company secretarial records, including changes to directors, officers, shareholders, and beneficial owners.
• Prepare share certificates, stock transfer forms, annual confirmation statements and other relevant documentation.
• Assist with company formations, liquidations, dissolutions and strike‑offs.
• Request notarised/legalised documents, liaise with HM Greffier and other agents and manage alterations to company M&A.
• Build strong relationships with clients, intermediaries and internal teams, ensuring clear communication and accurate record‑keeping.
• Mentor junior colleagues, delegate tasks appropriately, and contribute to a culture of knowledge sharing and improvement.
• Record time accurately for billing purposes.

Job Requirements

• CGI qualification, or equivalent (or working towards).
• Previous experience in a similar role within financial services, ideally with exposure to Jersey and non‑Jersey entities.
• Strong minute writing, attention to detail, organisational skills and a proactive mindset.
• Professional, approachable and committed to delivering high standards of service and governance.

What You'll Love

This role offers the chance to play a key part in maintaining and enhancing the jurisdiction's reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation and risk‑based supervision. The organisation values professional growth and offers ample opportunities for training and career development.

Interested?

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