Senior Administrator - 12 Months Fixed Term Contract

National Physical Laboratory; Teddington; Remote; GBP 26,000 - 36,000; Full time

Job summary

The National Physical Laboratory (NPL) invites applications for a Senior Administrator within the procurement team. This fixed-term 12-month role focuses on providing high-level administrative support, coordinating duties, and ensuring compliant, accurate systems and databases across the department.

You will lead reporting requirements, manage documentation, and support the Strategic Procurement Team while delivering excellent customer service and process improvements.

Qualifications

• Strong administration skills in a procurement environment.
• Knowledge of procurement methods, processes and technologies.
• Experience in fast-paced, changing environments with demanding objectives.
• Ability to organise and manage data and conduct reporting.
• Effective communication and relationship-building across business areas.
• IT literate with Microsoft packages, including Excel.

Responsibilities

• Implementing, maintaining, and updating government reporting systems and internal reporting systems
• Running monthly reports for the department
• Act as the primary contact to manage and respond to administration requests effectively and efficiently
• Support the administration requirements of the Strategic Procurement Team
• Supporting the preparation and administration of documents for the department
• Following and implementing processes and procedures and identify any improvements
• Monitoring and reporting on activities and providing relevant management information
• Check supplier accreditations
• Conducting procurement activity in accordance with Health & Safety

Skills

Administration

Procurement methods

Data management

Communication skills

Team player

Excel

Tools

Purchase to Pay systems

Microsoft Excel

Job description

About the Role

Fixed TermContract - 12 months

Put simply, we set the standards bywhich everything is measured. In doing so, the National Physical Laboratory ishelping to combat issues on a global scale such as climate change, curingdiseases and the development of cutting-edge communications technology.

Every department has their own setof unique needs. As their Senior Administrator, you’ll get to know what thoseare and set up the right levels of administrative support to deliver on them.As an experienced administrator, it’s the chance to learn more about ourbusiness and where it could take you.

Acting as the first of contact,you’re on hand to ensure the administration of the department is deliveredsmoothly and to the highest standard. You’ll coordinate the team’s duties toplay to their strengths, whilst ensuring they deliver a high-level of customerservice at all times. Taking a particular interest in the management’s needs,you’ll help prepare and circulate documents, as well as conduct research.Finally, you’ll take responsibility for the implementation and maintenance ofthe systems and databases – ensuring they are compliant and accurate.

What you’ll doing:

• Implementing,maintaining, and updating government reporting systems and internalreporting systems
• Runningmonthly reports for the department
• Act as theprimary contact to manage and respond to administration requestseffectively and efficiently.
• Support theadministration requirements of the Strategic Procurement Team
• Supporting thepreparation and administration of documents for the department
• Following andimplementing processes and procedures and identify any improvements.
• Monitoring andreporting on activities and providing relevant management information.
• Checkingsupplier accreditations
• Conductingprocurement activity in accordance with Health & Safety

About You

As the Senior Procurement Administrator, you will be akey player in our procurement team and will lead on a variety of administrativetasks that will ensure yourdepartmentoperatesefficiently.You’lltake the lead onthe reporting requirements for the department.

What you can bring to the role:

• You must havestrong Administration skillsin a procurement environment - Essential
• You’ll haveknowledge of procurement methods, processes, and technologies, as well asPurchase to Pay systems
• You’ll haveexperience of working in a fast paced and changing environment withdemanding businessobjectives,
• You must havethe ability to organise and manage data accurately, as well as conductingreporting activities.
• You’ll haveeffective communication skills and the ability to build strongrelationships across multiple business areas, internally and externally.
• You’ll be ateam player and problem-solving skills
• You must be ITliterate - ability to use all Microsoft Packages - including Excel.

This is agreat opportunity to join a close knit, friendly and driven procurement teamwith the opportunity for career progression.

We activelyrecruit citizens of all backgrounds, but the nature of our work in specificdepartments means that nationality, residency and security requirements can bemore tightly defined than others. You will be asked about this throughout therecruitment process. To work at NPL, you will need to obtain BPSS securityclearance.

About Us

The National Physical Laboratory (NPL) is aworld-leading centre of excellence that provides cutting-edge measurementscience, engineering and technology to underpin prosperity and quality of lifein the UK. Find out more about what it is like working here - The measure of us - Overview

NPL and DSIT have strong commitments to diversity and equality of opportunity,and welcome applications from candidates irrespective of their background,gender, race, sexual orientation, religion, or age, providing they meet the requiredcriteria. Applications from women, disabled and black, Asian and minorityethnic candidates in particular are encouraged. All disabled candidates (asdefined by the Equality Act 2010) who satisfy the minimum criteria for the rolewill be guaranteed an interview under the Disability Confident Scheme.
At NPL, we believe our success is a result of the diversity and talent of ourpeople.We strive to nurture and respect individuals to ensure everyonefeels valued by treating everyone on the basis of their own individual meritsand abilities regardless of their own or perceived identity, as part of ourcommitment to diversity & inclusion, we ensure we’re creating anenvironment where all our colleagues feel supported and welcome. More aboutthis on our Diversity & Inclusion page.
We are committed to the health and well-being of our employees. Flexibleworking and social activities are embedded in our culture to create a positivework-life balance, along with a broad range of rewards,benefits and recognition.
Our values areat the heart of what we do, and they shape the way we interact, develop ourpeople and celebrate success. To ensure everyone has an equal chance,we’re always willing to make reasonable adjustments to the recruitment process. If you would like to discuss, please contact us.