Senior Administrator

Stantec Consulting International Ltd.; Cardiff; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading consulting firm in Cardiff is seeking a proactive Senior Administrator to support office operations. The ideal candidate will manage various tasks, oversee reception duties, assist with onboarding, and ensure compliance with health and safety standards. Strong organizational and communication skills, along with proficiency in Microsoft Office, are essential. The firm offers a competitive salary and flexible working arrangements.

Benefits

Competitive salary

Excellent benefits

Agile and flexible working arrangements

Qualifications

• Previous experience in a busy office environment.
• Strong computer skills in Microsoft Office applications.
• Ability to manage a variety of administrative responsibilities.

Responsibilities

• Oversee reception duties and manage supplies.
• Assist with onboarding new staff and maintain HR records.
• Support health and safety compliance and conduct inspections.
• Raise purchase orders and manage budgets.
• Provide support for technical team and client development.
• Ensure effective office operations and positive visitor experience.

Skills

Administrative skills

Communication

Organization

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Job description

We are seeking to hire a Senior Administrator in our Cardiff office to work as part of our team of Professional Administrators to provide an effective and flexible service to support the general office, technical teams, managers, and groups. You will undertake a variety of tasks in addition to providing guidance to less experienced members of the team.

Responsibilities

• Oversee reception duties, coordinate maintenance and security, manage supplies, and liaise with contractors such as cleaners.
• Assist with onboarding new staff, organize engagement events, and maintain accurate HR records.
• Support health, safety, and environmental compliance, conduct inspections, and assist with emergency planning.
• Raise purchase orders, reconcile expenses, and manage staff engagement budgets.
• Provide technical team support through meeting coordination, document preparation, and travel arrangements, while contributing to client development by assisting with CRM updates and event organization.
• Ensure overall effective communication, efficient office operations, and a positive experience for both colleagues and visitors.

About You

This role requires a proactive, organized, and professional individual who can manage a variety of administrative, facilities, and people-related responsibilities while maintaining a positive and calm attitude under pressure.

You will need to demonstrate that you have previous experience of working in a busy office environment and have strong computer skills in Microsoft Outlook, PowerPoint, Word, and Excel.

You will have strong communication and organisational skills, alongside a high degree of self‑management, initiative, reliability, and flexibility to ensure that the best possible service is given to internal and external clients.

We require our administration team to be in the office for their full working week.

The friendly and collaborative culture at Stantec is something we are proud of. We offer a competitive salary, excellent benefits, agile and flexible working arrangements, and lots more.