Senior Administrative Assistant

Novartis AG; Camden Town; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading global healthcare company is seeking a Senior Administrative Assistant in Camden Town, UK. The role involves managing complex administrative tasks independently and supports the Global Program Team. Candidates should have strong organizational and communication skills, proficiency in Microsoft Office, and the ability to work collaboratively in a hybrid work model.

Qualifications

• Proficient in managing complex administrative tasks independently.
• Strong problem-solving, independent judgment, and adaptability.
• Fluent in English (oral and written).

Responsibilities

• Manage complex administrative tasks including scheduling and travel arrangements.
• Act as a liaison across departments for effective communication.
• Support compliance-related tasks, audits, and inspections.

Skills

Organizational skills

Time-management skills

Microsoft Office proficiency

Problem-solving skills

Communication skills

Education

Bachelor's degree or equivalent senior administrative experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Concur

Job description

When we put our heads together, we can do brilliant work. And when we do brilliant work, we can achieve remarkable things for patients as we positively transform healthcare. We are looking for Senior Administrative Assistants to join our team. The Senior Administrative Assistant is an independent, motivated team member and provides administrative support to the Global Program Team (GPT) and Global Clinical Team (GCT) members with minimal supervision. Performs secretarial and administrative duties for a group of managers and both internal and external associates. Acts as an information source on organizational policies and procedures. May gather, compile, and report information relevant to current assignments. May provide guidance and direction to other administrative associates. This role can be based in London, UK with a hybrid approach to working.

Responsibilities

• Manage complex administrative tasks independently, including scheduling, calendar management, travel arrangements, and expense processing.
• Handle confidential communications professionally across all management levels.
• Act as a liaison across departments to ensure effective communication and reporting practices.
• Prepare and manage routine and complex documents, files, and materials distribution for clinical trial teams.
• Coordinate with building services for maintenance requests and support data entry into Novartis systems when needed.
• Provide assistance, training, and workflow coordination for administrative staff, ensuring team coverage.
• Support compliance-related tasks, audits, and inspections with high quality and professionalism.
• Assemble data, update documents/presentations, and track staffing changes or meeting logistics as required.
• Bachelor's degree or equivalent senior administrative experience preferred.
• Fluent in English (oral and written).

Qualifications

• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Outlook) and familiarity with Concur is a plus.
• Ability to work independently, handle diverse administrative tasks, and provide input on process improvements.
• Strong problem-solving, independent judgment, and adaptability to organizational changes.
• Excellent communication skills (written and verbal) and a collaborative team player.
• Capable of supporting and managing complex administrative activities with minimal supervision.

Why Novartis?

Our purpose is to reimagine medicine to improve and extend people's lives and our vision is to become the most valued and trusted medicines company in the world. With our people, we drive each day to reach our ambitions. Be a part of this mission and join us! Learn more here: https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards

You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook: https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity and Inclusion

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.