Senior Admin Clerk / Reception - St Joseph's Infant School

West Sussex County Council; Chichester; On-site; GBP 20,000 - 24,000; Full time

Job summary

A local educational authority in Chichester seeks a committed Senior Admin Clerk to support the smooth running of the school office. Responsibilities include providing administrative support, managing pupil attendance, and assisting in various school events. Ideal candidates will have GCSEs in English and Mathematics, and knowledge of Microsoft Office. This permanent position offers a chance to contribute positively to the school community.

Qualifications

• Experience in an office environment.
• First Aid at work certification or willingness to train.

Responsibilities

• Provide comprehensive administrative support to the office manager.
• Track daily attendance and manage pupil admissions.
• Assist in organizing events and maintaining school resources.

Skills

Organisational skills

Effective communication

Attention to detail

Basic ICT competency

Ability to multitask

Education

GCSE English

GCSE Mathematics

Tools

Microsoft Office (Word and Excel)

Arbor

Parentpay

Canva

Job description

About Us

The Governors and Leadership Team of St Joseph's Infant and Junior Schools are looking for an enthusiastic and committed Senior Admin Clerk to join our schools.

Our core purpose is to improve outcomes and opportunities for the children in our community and we are looking for a Senior Admin Clerk who is highly organised, enthusiastic and motivated and will support ensuring the smooth running of the school office.

Job Details

Salary: £20,197.94

Contract Type: Permanent

Working Pattern: Monday - Friday 8:30am - 3:45pm

Location: St Joseph's Schools, Chichester

Interviews: 05/06/2025

Key roles and responsibilities include

• Providing comprehensive administrative support to the office manager and SLT
• Daily attendance of pupils
• Answering emails and telephone calls
• Assisting the receptionist in welcoming visitors into the school ensuring school safeguarding procedures are followed
• Pupil admissions
• Trip organisation, correspondence and payments
• Overseeing the daily administration within the school office
• Manage and update the school website
• Ordering
• First Aid
• Assist in the organising of events such as sports day
• Ensure the office is kept tidy, organised and in good order at all times, making sure there are sufficient resources available
• Ensure that all working practices reflect the ethos and values of the school
• Administration of newsletters

This job description sets out the duties of the post at the time it was drawn up. The post holder may be required from time to time to undertake other duties within the school as may be reasonable expected, without changing the general character of the duties or the level of responsibility entailed. This is a common occurrence and would not justify a reconsideration of the grading of the post.

Person Specification

• GCSE English and Mathematics
• Knowledge of Microsoft Office, including Word and Excel

Experience

• Experience of working in an office environment
• Ideally knowledge of Arbor, Parentpay and Canva, training can be provided
• First Aid at work – or willing to undertake training

What You Need to Succeed

To be successful in this role you will need to :

• Be able to demonstrate a calm, positive attitude with the ability to multitask
• Communicate effectively with pupils, staff, parents and visitors
• Good organisational skills and self-motivated
• Ability to work on your own or part of a team to meet deadlines
• Excellent attention to detail
• Ability to plan, organise and prioritise
• Basic competency in ICT
• Good communication skills both written and verbal
• Be able to work under pressure
• Be able to maintain confidentiality
• Professional manner
• Willing to attend further training where appropriate