Security & Compliance Administrator

Arena One GmbH; Hounslow; On-site; GBP 19,286 - 22,041; Full time

Benefits offered by this job

On-site role

Refer a Friend Scheme

Free meals on site

In-house training opportunities

Career development opportunities

Job summary

DO&CO is seeking a Security Administrator – Compliance and SeMS Support to help maintain the Security Management System, prepare reports, and support audits. You will manage records, assist with document control and drive continuous improvement using Microsoft 365 tools.

The role emphasizes data accuracy, analytical work, and collaboration with the Security Manager in a fast-paced, on-site environment. Experience with Excel, Power BI and Power Automate is highly desirable.

Qualifications

• Advanced Excel skills including PivotTables, formulas and large data sets.
• Strong Word, Outlook and Teams skills for reporting and documentation.
• Good working knowledge of Microsoft 365 applications and Power BI dashboards.

Responsibilities

• Provide administrative support to the Security Manager and Security Department.
• Maintain departmental records, trackers, databases and filing systems with accuracy.
• Analyze large datasets in Excel to identify trends and improvements.
• Produce weekly and monthly reports, dashboards and management information.

Skills

Excel PivotTables

Advanced data analysis

Documented communication

Analytical thinking

Attention to detail

Report generation

Timely reporting

Spreadsheet skills

Data visualization

Oral/written communication

Tools

Power BI

Power Automate

SharePoint

Microsoft 365

Dashboards

Job description

Our production unit takes pride in offering top-tier luxury airline catering that is both elegant and sophisticated. Our team is dedicated to crafting a one-of-a-kind experience that is attractive to even the most discerning passengers. We focus on providing exceptional quality, first-class service, and an exquisite range of menu options that are sure to impress.

Job Description

The Security Administrator – Compliance and SeMS (Security Management System) Support provides administrative, analytical and operational support to the Security Manager and wider Security Department. The role focuses on maintaining accurate records, managing documentation, analyzing data, and preparing reports and presentations, coordinating departmental activities and supporting compliance programmes across the business. The successful candidate will also assist with the ongoing administration and development of the Security Management System (SeMS), audit preparation, document control and continuous improvement initiatives.

This role is ideal for an organized, detail-oriented individual with strong Microsoft Office skills, particularly Excel and Word, who enjoys working with data, documentation and business processes within a fast-paced operational environment.

Key Responsibilities:

• Provide administrative support to the Security Manager and wider Security Department.
• Maintain departmental records, trackers, databases and filing systems, ensuring information remains accurate and up to date.
• Analyze large datasets using Microsoft Excel to identify trends, inconsistencies, overdue actions and opportunities for improvement.
• Produce weekly and monthly reports, dashboards, presentations and management information.
• Prepare meeting agendas, minutes, action trackers and follow-up documentation.
• Support compliance activities, audits and inspections by maintaining records, coordinating evidence and assisting with corrective actions.
• Assist in the administration and continual improvement of the Security Management System (SeMS), including maintaining documentation, action plans and supporting evidence where required.
• Support departmental projects and process improvement initiatives, including opportunities to automate or digitalize manual processes.
• Maintain confidential records and handle security-sensitive information appropriately.
• Carry out additional administrative and analytical duties as reasonably required by the Security Manager.
• Accurate and well-maintained departmental records and documentation.
• Reliable management reports, dashboards and presentations.
• Effective tracking and monitoring of departmental actions and projects.
• Well-controlled documentation and version management.
• Timely support for audits, compliance activities and Security Management System (SeMS) requirements.
• Continuous improvement of administrative processes through efficient use of Microsoft 365 tools.

Qualifications

• Advanced Microsoft Excel skills, including PivotTables, formulas, data analysis, filtering, lookups and working with large datasets.
• Strong Microsoft Word skills, including formatting professional documents, reports and procedures.
• Good working knowledge of Microsoft Outlook, Teams and other Microsoft 365 applications.
• Excellent organisational and administrative skills.
• Strong analytical skills with the ability to review and interpret data.
• High level of accuracy and attention to detail.
• Ability to prepare reports, presentations and management information.
• Strong written and verbal communication skills.
• Ability to prioritise workload and manage multiple tasks effectively.
• Ability to maintain confidentiality and manage sensitive information appropriately.
• Proactive approach to problem solving and continuous improvement.
• Experience using SharePoint, Power BI, Power Automate or other Microsoft 365 applications.
• Experience developing dashboards or management reports.
• Experience working with document control systems.
• Experience coordinating audits, compliance activities or improvement projects.
• Experience within aviation, manufacturing, logistics, food production or another regulated environment.

Additional Information

We believe that our employees are the driving force behind our success and strive to create a positive and supportive work environment. As a member of our team, you will have access to a range of benefits, including:

• £14.42 per hour
• On-site role
• Enjoy perks by referring your friends through our Refer a Friend Scheme
• Save money and time with On-Site Free Meals
• Expand your skills and knowledge through our in-house training opportunities.
• A business where you can have a real impact, we’re not afraid of new ideas!
• Genuine career development opportunities, both nationally and internationally
• The opportunity to work with and represent one of the most innovative players in the luxury global gourmet entertainment market

DO&CO is an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status