Security Administrator

School of Computer Science and Engineering, Bangor University; Bangor; On-site; GBP 27,000 - 30,000; Full time

Job summary

Bangor University seeks a permanent, full-time Security Administrator to support day-to-day operations of the Security team. The role involves shift planning, event risk assessment, and using data to allocate resources for campus safety. Welsh language ability is desirable, and a DBS check is required.

The post reports to the Security and Response Manager and offers a Grade 5 salary. The successful candidate will handle access control systems, CCTV, payroll, rostering, and routine administrative

Qualifications

• 2 AS levels or 1 A level or NVQ level 3 in a relevant subject area or equivalent experience.
• Proven experience dealing with data sets and using them to produce management reports.
• Experience of processing day-to-day business activities such as payroll and rostering.
• Welsh language ability would be desirable.

Responsibilities

• Prepare daily/weekly/monthly shift patterns, including major events and holidays.
• Liaise with other departments to ensure planned events are risk assessed and resources allocated.
• Ensure incidents and activities are accurately recorded on university systems.
• Analyse data patterns to identify unusual activity and report issues.
• Support payroll and rostering administration and related tasks.

Skills

Interpersonal skills

IT skills

Organisational skills

Problem solving

Written and verbal communication

Education

2 AS Levels / 1 A Level / NVQ level 3

Tools

ISAAR system

DEMS360

SALTO

Payroll systems

Job description

Job Number

BU03927

School/Department

Campus Services

Grade

5

Salary Information

Grade 5: £27,319 - £30,378 p.a.

Contract Duration

Permanent

Responsible to

Security and Response Manager

Closing Date

14-09-2026

Bangor University is seeking to recruit a permanent, full-time Security Administrator to support the day-to-day operations of the University Security team.

Liaising with staff, student and visitors, the Security team ensures the safety of the campus 24 hours a day, 365 days a year through in person mobile patrols, remote monitoring and three staffed security lodges. With duties ranging from pastoral support of residential students to ensuring the safety of VIP guests, the Security team rely on digital systems and data to allocate resources and maximise on campus safety.

The role holder will support the administration of the Security team including preparing the shift patterns of the team, liaising with other departments to ensure all planned events have been risk assessed and resources allocated.

Candidates should be educated to 2 AS Levels or 1 A Level or NVQ level 3 in a relevant subject area or equivalent experience in a similar role. Proven experience dealing with data sets, using them to produce management reports and processing day-to-day business activities, such as payroll and rostering, is essential.

The successful candidate will be expected to commence as soon as posisble.

The ability to communicate in Welsh is desirable for this post.

This post is subject to a satisfactory enhanced Disclosure & Barring Service check.

Informal enquiries can be made by contacting: Adam Lavender, Security and Response Manager, email: [e-mail], tel: [phone].

Committed To Equal Opportunities.

Overview

The Security service is a 24-hour onsite, in person service responsible for overseeing and managing all aspects of operational security at Bangor University to ensure a safe, secure, and supportive environment for students, staff, visitors, and the University estate.

The Security team is assisted by a range of data and systems. The Security administrator will be responsible for monitoring and generating reports from those systems including access control, CCTV and key issuing, alongside departmental administrative activities such as the issue of PPE and uniform, payroll, rostering and day-to-day business including the preparation and collation of documents for audit.

Purpose of the Job

• Preparing the daily/weekly/monthly shift pattern, including changes required for major University events, holiday cover and sickness.
• Liaising with other University departments and services to ensure that all planned events have been risk assessed and resources allocated
• Ensuring all daily events and incidents are accurately recorded on University systems (including ISAAR and DEMS360).
• Interrogating University systems to identify patterns of access and unusual activity
• Reporting issues and problems with data systems and devices.
• Actioning responses to issues raised by operational staff during shifts or incidents.
• Ensure staff and teams comply with relevant legislation and University policies and procedures as relevant to the Security role.
• Ensuring daily/weekly/monthly checks are carried out and recorded.
• Ensuring Security staff have completed both mandatory and supplementary training as directed by Bangor University or the Security Manager

Main Duties and Responsibilities

Operations and Service Delivery

• Co-ordinate the rota for the on-duty staff team who fulfil day-to-day security operations across the University estate, ensuring patrols, surveillance, and incident response are recorded efficiently.
• Monitor the daily logs and ensure incidents are closed and any actions reported as necessary to allied services and departments.
• Undertake any monthly payroll or similar administrative requirements, eg overtime payments
• Support the Security team in any emergency response or serious incident management, and escalation in accordance with the University’s Major Emergency Plan.
• Ensure regular checks are conducted on University spaces, doors and buildings, and process any issues arising from those checks.

Compliance and Standards

• Generate reports to support the Security manager in ensuring that all staff have completed both mandatory and supplementary training.
• Maintain accurate incident logs and administrative records, ensuring all reports are filed in a clear, auditable format.
• Document and monitor Standard Operating Procedures, risk assessments, and safe systems of work.
• Ensure digital records are collated for both internal and external audits to support standard operating procedure and confirm completion of daily/weekly/monthly checks

Systems and Equipment

• Act as the departmental administrator for the ISAAR system and produce summary reports of incidents on a periodic basis.
• Co-ordinate any planned or reactive maintenance of all security-related equipment, including CCTV, body worn video equipment, radios, vehicles, and access control systems.
• Be the departmental administrator for SALTO key access requests, including assisting with out of hours requests.
• Manage procurement, inventory and issue of uniforms, PPE, and operational supplies.
• Liaise with the University Fleet Manager to ensure Security vehicles and drivers are safe and legal.

Stakeholder Engagement

• Act as a first point of liaison with University departments, contractors, police, and emergency services.
• Maintain confidentiality and safeguard sensitive information in accordance with University policy and the needs of external stakeholders.

Other Duties And Responsibilities

• The post holder will be expected to undertake some related tasks to support the data capture and reporting across the wider Campus Services group of services, particularly Facilities
• The post holder will be expected to participate in performance review and developmental activities.
• The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Policy and the Welsh Language Standards.
• The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for themselves and for other members of staff, students and visitors affected by their actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
• The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their post.

Person Specification

Essential

Qualifications/Training

• 2 AS Levels or 1 A Level or NVQ level 3 in a relevant subject area or equivalent experience in a similar role.

Desirable

• Hold or being willing and able to obtain upon commencement, an SIA Door Supervisor licence.
• NVQ level 4 in a relevant subject area.
• IOSH Managing Safely qualification, or willingness to work towards.

Essential

Experience/Knowledge

• Proven experience dealing with data sets and using them to produce management reports from a range of systems
• Experience of processing day-to-day business activities such as payroll and rostering.
• Experience of raising purchase orders and related procurement tasks
• Experience of monitoring planned maintenance and work activities against a schedule and reporting exceptions.
• Understanding of health and safety, risk management, and safe working practices.

Desirable

• Experience in higher education or similar institutional settings.
• Experience of working in a regulated, or Security setting.
• Experience of working in a 24/7/365 service area

Essential

Skills/Abilities

• Excellent interpersonal, written, and verbal communication skills.
• Strong organisational and problem-solving abilities.
• Excellent IT skills, particularly with Microsoft Office including PowerBI
• Ability to work independently, use initiative, and lead by example.

Essential

Other

• Flexibility to work unsociable hours as needed, including on occasion, evenings and weekends.
• Highly customer focused with a commitment to service excellence.
• Full UK driving licence in order to drive University vehicles across the whole campus.
• This post is subject to a satisfactory enhanced Disclosure & Barring Service check.

Desirable

• The ability to communicate in Welsh is desirable.

General

The University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We strive to develop a workforce from all sections of the community regardless of sex, gender identity, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We promote and facilitate the use of the Welsh language through our progressive Welsh Language Policy. We comply with the Welsh Language Standards and are committed to equality of opportunity. You are welcome to apply for any job in English or Welsh and all applications submitted will be treated equally.

We are a member of Advance HE's Athena SWAN Gender Equality charter and hold a Silver award in recognition of our commitment to and progress towards gender equality within the University's policies, practices, and culture. We are proud to be a Disability Confident employer.

All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact.

All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references.

We have a legal responsibility to ensure that you have the right to work in the UK before you can start working for us. When you apply for this post you will be required to explain the basis upon which you believe you will able to live and work in the UK legally on the commencement date of the role should your application be successful. If you do not have the right to work freely in any position in the UK already, any offer of employment we will make to you will be subject to you obtaining a right to work visa. The following link provides information on the various visa routes into employment and the eligibility requirements (including switching visa status where permissible) https://www.gov.uk/browse/visas-immigration/work-visas. If you are successful in your application we will discuss visa options with you at the time of making the offer of employment.

Please note that, in the event of applications being received from candidates on the University's Redeployment Register with a reasonable skills match to the post specification, these applicants will be given prior consideration.

Disclosure & Barring Service

This post is subject to a satisfactory enhanced Disclosure & Barring Service check.

As Bangor University meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974, all applicants who are offered employment will be subject to a criminal record check from the Disclosure & Barring Service (DBS) before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions. DBS checks will be updated every 3 years.

Candidates should note that the University uses an external Umbrella body to process DBS checks. As such you should be aware that, if successful in your application, your name and e-mail contact details will be shared with the Umbrella body in order that they may contact you to start the application process.