Secretary / Office Manager

R J McHardy Ltd; England; On-site; GBP 60,000 - 80,000; Part time

Job summary

A company in the UK is seeking a part-time Secretary/Office Manager to handle administrative and accounting tasks. The role requires strong organisational, communication, and IT skills. Experience in bookkeeping and office administration is essential. This is a flexible role offering 25 hours per week. Ideal candidates will be proactive and willing to manage multiple tasks efficiently.

Qualifications

• Previous experience in office administration.
• Proactive, can-do approach.
• Ability to follow tasks from concept to completion.

Responsibilities

• Manage accounts payable & receivable.
• Input financial information into SAGE.
• Answer phones and respond to emails.
• Order office supplies.
• Assist in preparing end-of-year company accounts.

Skills

Bookkeeping

Office administration

Organisational skills

Multitasking

Strong communication

IT skills (Microsoft Office)

Tools

SAGE 50

Microsoft Excel

Job description

Position Overview

As a secretary/office manager, you will be required to provide an efficient service, in relation to all accounts and administration tasks. The right person for the role will be an experienced bookkeeper and office administrator. The role is part-time 25 hours per week, Monday to Friday 9am – 2pm. (flexible).

Previous experience in office admin.

Great organisational and multitasking skills.

Strong communication and IT skills (Microsoft Office).

A proactive, can-do approach and willingness to wear many hats.

Desirable (not essential)

• Knowledge of HR, bookkeeping, and Health & Safety.

Responsibilities

As a Secretary / Office Manager you will manage the day-to-day operational delivery of administrative and accounting tasks that will include:

• Accounts Payable & Receivable: Process, verify, and record invoices, receipts, and payments, and follow up on outstanding customer payments.
• Bookkeeping & Data Entry: Input financial information into SAGE and perform basic bookkeeping duties.
• Communication: Answer phones, record details into the day book, and respond to emails.
• Data Management: Perform data entry and manage databases.
• Document Preparation: Type and edit letters, emails, invoices, and quotations.
• Office Management: Order office supplies and manage basic facilities.
• Organisation: Create and maintain electronic and physical filing systems, update contact lists, and keep records organised.
• Reports & Accounts: Assist in preparing end-of-year company accounts.

Skills & Knowledge

Excellent verbal and written communication skills, good organisational and administrative skills, ability to follow tasks through from concept to completion, confident telephone manner, excellent numeracy and spreadsheet (Excel) skills.

Microsoft Office, SAGE 50 accounting software, process payroll, prepare VAT returns on a quarterly basis, reconcile bank statements, HR / Health & Safety / Compliance record keeping, office administration, filing, organising and other record keeping.

Key Skills

• Knowledge of SAGE 50
• Good general IT skills
• Excellent communications skills