Secretary

Candidate Source; Eastbourne; On-site; GBP 25,000 - 30,000; Full time

Job summary

A reputable legal firm in Hastings is seeking a Secretary / Administrator to support their Conveyancer. The role involves client interactions via phone, in person, and email, managing sale and purchase inquiries, and drafting essential documentation. Ideal candidates should have previous admin experience, strong IT skills, and excellent communication abilities. This is a full-time position working 35 hours per week, Monday to Friday.

Qualifications

• Previous admin experience, ideally in a legal firm.
• Good IT skills with familiarity using software.
• Excellent written and verbal communication capabilities.

Responsibilities

• Respond to clients via phone, in person, and email.
• Manage initial inquiries on sale and purchase files.
• Draft sales and mortgage documentation as needed.
• Assist with financial duties such as billing and progress checks.
• Utilize the Proclaim Case Management system for client files.

Skills

Communication skills

IT skills

Tools

Proclaim Case Management system

Job description

A highly recommended and reputable firm of Solicitors based in Hastings that specialises in various areas of law to include conveyancing, family and matrimonial matters and litigation is seeking a Secretary / Administrator to support the Conveyancer.

Responsibilities

• Respond to clients on the telephone, in person and by email.
• Deal with initial enquiries on sale and purchase files.
• Obtain all required documentation from clients, the other side and liaising with third party providers such as HMLR, search providers and lenders.
• Draft sales contracts and re-mortgage documentation as required.
• Assist with financial duties (e.g. inputting time recorded, preparing bills, checking levels of work on progress and completion statements)
• Undertake the word processing of documents and utilising the Proclaim Case Management system in the creation and management of clients files.
• Photocopy, fax and bind documents when required.
• Cover the reception desk when busy.

Qualifications

• Previous Admin experience, ideally within a legal firm but this is not essential.
• Good IT skills.
• Excellent communication skills both written and verbal.
• Willingness to undertake any specific training or courses when required by the firm.

You will be working 35 hours per week: 09.00 - 17.00, Monday to Friday.

If this sounds like the Secretary / Administrator role for you, click apply now.