School Receptionist. Job in Redhill Education & Training Jobs

Reed; Salfords; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading educational staffing agency is seeking a School Receptionist to provide a professional reception service, manage communications, and support the school's administrative team. The ideal candidate will have experience in similar roles, excellent communication skills, and proficiency in Microsoft Office, along with the ability to maintain confidentiality and professionalism in a busy school environment.

Qualifications

• Previous experience in a receptionist or administrative role.
• Warm and approachable manner with excellent communication skills.
• Understanding of safeguarding and confidentiality.
• Flexible and proactive approach to work.

Responsibilities

• Provide a friendly reception service for visitors, parents, and pupils.
• Manage the school's phone line and email inbox.
• Maintain accurate pupil records and support attendance monitoring.
• Prepare letters and other school communications.

Skills

Excellent communication and interpersonal skills

Strong organisational and time-management abilities

Proficient in Microsoft Office

Ability to remain calm in a busy environment

Attention to detail

Tools

Microsoft Office (Word, Excel, Outlook)

School MIS systems (e.g. SIMS, Arbor, Bromcom)

Job description

We are working with a number of schools who are always looking for friendly and professional School Receptionists to join their dedicated administrative team.

This critical front-facing role supports the smooth running of the school and helps create a safe, welcoming, and inclusive environment for pupils, staff, parents, and visitors.

Key responsibilities will include:

• Provide a friendly and professional reception service for all visitors, parents, and pupils
• Manage the school's main phone line and email inbox, directing queries appropriately
• Ensure all visitors are signed in and out in accordance with safeguarding procedures
• Maintain accurate pupil records and update the school's MIS (e.g. SIMS, Arbor, Bromcom)
• Support attendance monitoring and liaise with parents regarding absences and late arrivals
• Handle incoming and outgoing post, deliveries, and general correspondence
• Assist with pupil admissions, transfers, and leavers, ensuring all documentation is complete
• Prepare letters, newsletters, and other school communications
• Support the coordination of school events, meetings, and parent evenings
• Maintain confidentiality and professionalism at all times
• Provide general administrative support to the Headteacher, SLT, and teaching staff
• Liaise with external agencies, contractors, and local authorities as required

The successful candidate will possess the following attributes:

• Previous experience in a receptionist or administrative role (school experience preferred)
• Excellent communication and interpersonal skills, with a warm and approachable manner
• Strong organisational and time-management abilities
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable using databases
• Experience with school MIS systems (e.g. SIMS, Arbor, Bromcom) is an advantage
• Ability to remain calm and professional in a busy, fast-paced environment
• High level of accuracy and attention to detail
• Understanding of safeguarding, confidentiality, and data protection in an educational setting
• A team player with a flexible and proactive approach to work