School Receptionist. Job in Dorking Education & Training Jobs

Reed; Dogkennel Green; On-site; GBP 20,000 - 25,000; Full time

Job summary

An educational recruitment agency seeks a School Receptionist to provide essential support in a welcoming school environment. This role involves managing communications, maintaining pupil records, and offering administrative aid to the Headteacher and staff. Ideal candidates will have prior school experience, excellent interpersonal skills, and familiarity with Microsoft Office and school management systems. This opportunity is critical for fostering an inclusive atmosphere for students and visitors.

Qualifications

• Previous experience in a receptionist or administrative role, preferably in a school.
• Ability to remain calm and professional in a busy environment.
• Understanding of data protection and safeguarding in an educational setting.

Responsibilities

• Provide a friendly and professional reception service.
• Manage the school's main phone line and email inbox.
• Ensure all visitors comply with safeguarding procedures.

Skills

Communication skills

Organisational skills

Proficiency in Microsoft Office

Interpersonal skills

Time-management abilities

Tools

SIMS

Arbor

Bromcom

Job description

We are working with a number of schools who are always looking for friendly and professional School Receptionists to join their dedicated administrative team.

This critical front-facing role supports the smooth running of the school and helps create a safe, welcoming, and inclusive environment for pupils, staff, parents, and visitors.

Key responsibilities will include:

• Provide a friendly and professional reception service for all visitors, parents, and pupils
• Manage the school's main phone line and email inbox, directing queries appropriately
• Ensure all visitors are signed in and out in accordance with safeguarding procedures
• Maintain accurate pupil records and update the school's MIS (e.g. SIMS, Arbor, Bromcom)
• Support attendance monitoring and liaise with parents regarding absences and late arrivals
• Handle incoming and outgoing post, deliveries, and general correspondence
• Assist with pupil admissions, transfers, and leavers, ensuring all documentation is complete
• Prepare letters, newsletters, and other school communications
• Support the coordination of school events, meetings, and parent evenings
• Maintain confidentiality and professionalism at all times
• Provide general administrative support to the Headteacher, SLT, and teaching staff
• Liaise with external agencies, contractors, and local authorities as required

The successful candidate will possess the following attributes:

• Previous experience in a receptionist or administrative role (school experience preferred)
• Excellent communication and interpersonal skills, with a warm and approachable manner
• Strong organisational and time-management abilities
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable using databases
• Experience with school MIS systems (e.g. SIMS, Arbor, Bromcom) is an advantage
• Ability to remain calm and professional in a busy, fast-paced environment
• High level of accuracy and attention to detail
• Understanding of safeguarding, confidentiality, and data protection in an educational setting
• A team player with a flexible and proactive approach to work