School Pastoral Administration Assistant

Protocol Education Ltd; England; On-site; GBP 40,000 - 60,000; Part time

Job summary

An educational recruitment agency is seeking a Pastoral Administration Assistant for a secondary school in Islington. The role involves providing essential administrative support to the Heads of Year and the Director of Pastoral Care. Candidates should possess strong literacy and communication skills, be organised, and demonstrate professionalism in dealing with students and parents. Suitable qualification and experience are required. This is a temporary position with potential for permanence.

Benefits

FREE online safeguarding and Prevent Duty training

Support for enhanced Disclosure and Barring Service (DBS) check

Qualifications

• Must have experience using Word, Excel, and Google Workspace.
• Experience working with young people is desirable.
• Excellent people skills and ability to maintain confidentiality.

Responsibilities

• Provide essential administrative support to the Heads of Year and Director of Pastoral Care.
• Manage admin tasks for the Heads of Year and Director of Pastoral.
• Book and coordinate meetings with parents and outside professionals.

Skills

Strong literacy skills

Excellent communication by phone and email

Confident, professional people skills

Ability to remain calm, organised, and confidential

Education

Degree-level education

Tools

Word

Excel

Google Workspace

SIMS

Edulink

Job description

Pastoral Administration Assistant

Secondary School, Islington

Are you organised, calm under pressure, and great with people? This academically ambitious Secondary School is looking for a Pastoral Administration Assistant to join their supportive team and help keep the heart of the school running smoothly.

The school offers a rich, broad, and balanced curriculum from Year 7 right through to Sixth Form.

The Role

You’ll provide essential administrative support to the Heads of Year and the Director of Pastoral Care, helping the pastoral team run smoothly so pupils get the support they need.

Your day‑to‑day work will include:

• Managing admin tasks for the Heads of Year and Director of Pastoral
• Overseeing documentation from external agencies
• Booking and coordinating meetings with parents, carers, and outside professionals
• Producing and distributing the weekly Pastoral Bulletin
• Preparing letters and supporting general pastoral communication
• Supporting data tasks for Recognition Week
• Administering Pastoral Support Plans, including arranging meetings, collecting feedback, and minute‑taking
• Sending reminders and keeping communication clear, timely, and supportive

This is a varied role where no two days are the same. You’ll be the calm, friendly link between staff, pupils, families, and external organisations.

Person Specification

Essential Skills & Experience

• Strong literacy skills
• Excellent communication by phone and email
• Confident, professional people skills
• Ability to remain calm, organised, and confidential
• Experience using Word, Excel, and Google Workspace

Desirable

• Degree‑level education
• Experience using SIMS or Edulink
• Experience working with young people

Personal Qualities The school is looking for someone who is:

• Warm, confident, and a strong communicator
• Positive with a hands‑on approach
• Able to work independently and as part of a team
• Able to bring humour, empathy, and professionalism to busy school life
• Happy to contribute to the wider life of the Academy

All applicants will require the appropriate qualifications and training for this role. Please see the FAQs on the Protocol Education website for further details.

All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date.

Protocol Education is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with the DfE statutory guidance ‘Keeping Children Safe in Education’, this may also include an online search as part of our due diligence on shortlisted applicants.

We offer FREE online safeguarding and Prevent Duty training to all our workers. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check and subscribe to the DBS Update Service.

Full assistance provided. For details of our privacy policy, please see visit the Protocol Education website.