School Operations & Finance Lead

The Edenham Church of England School; Hilcote; On-site; GBP 28,000 - 36,000; Full time

Job summary

The Edenham Church of England School is seeking a Senior Administrative Officer to support the daily life of the school and the wider trust, managing the office, ICT services, and day-to-day operations.

You will oversee MIS, payroll administration, procurement, and staff records with line management of admin staff, ensuring LAAT policies and safeguarding standards are followed. Travel for training is required, and liaison with suppliers is expected.

Responsibilities

• Responsible for the management of the MIS (Management Information System) and administration ensuring both pupil and personnel records are updated and correct. Prepare Census information and upload within set timescales.
• Overseeing accurate inputting and recording of payroll information as well as preparation of paperwork for the payroll provider to ensure legislative compliance.
• Checking payroll outputs and reports to ensure accurate pay records.
• Management of the online cashless payment system.
• Liaise with third party suppliers, e.g. Supply agencies, catering providers as required.
• Oversee and support the roles and responsibilities of administration and clerical staff. This will include line management.
• Ensuring that all financial systems and processes operating within the School are in accordance with the LAAT Finance Policy.
• Processing purchase orders in line with the LAAT Finance Policy and monitoring the effective use of the procurement card, ensuring that transactions recorded are timely and accurate.
• Obtaining quotes in line with the purchasing procedures set out within the LAAT Finance Policy where required.
• Maintaining staff personnel files on the Trust HR MIS and ensuring compliance with pre-employment checks for volunteers, agency staff and checking of ID for all other colleagues.
• Updating the staff personnel database in relation to specified areas of role, to include sickness absence, G&D records, training and induction.
• Maintaining the School SCR for volunteers, agency staff and contractors.
• Travelling to attend training courses as required.

Job description

The Edenham Church of England School is seeking a Senior Administrative Officer to support the daily life of the school and the wider trust, managing the office, ICT services, and day-to-day operations.

You will oversee MIS, payroll administration, procurement, and staff records with line management of admin staff, ensuring LAAT policies and safeguarding standards are followed. Travel for training is required, and liaison with suppliers is expected.