School Office Administrator & Front Desk

Sullivan Upper School; Northern Ireland; On-site; GBP 26,000 - 28,000; Full time

Job summary

A reputable educational institution in Northern Ireland is seeking an Office Administrator to support their Secondary Department. This permanent full-time position involves providing professional reception services and managing administrative tasks. The ideal candidate will have at least 5 GCSEs including English and Maths, alongside clerical experience. Excellent communication and organisational skills are essential. This opportunity offers a starting salary of £26,694 - £27,960 per annum, with a working week of 36.25 hours.

Qualifications

• Minimum 5 GCSEs (Grade C or above) including English & Maths or equivalent.
• At least 1 year clerical/administrative experience using Microsoft Office.
• At least 6 months experience handling confidential information.
• At least 6 months experience working in a role dealing directly with staff/visitors/public.

Responsibilities

• Provide a welcoming and professional reception service to pupils, staff and visitors.
• Manage enquiries by phone, email and face-to-face.
• Maintain accurate and confidential administrative records.
• Assist with routine office operations, communications and scheduling.
• Prepare and distribute documentation and correspondence.
• Use Microsoft Office and school systems to support daily tasks.

Skills

Proficient in MS Word

Proficient in Excel

Proficient in PowerPoint

Proficient in Outlook

Strong organisational skills

Excellent communication skills

Ability to work under pressure

Understanding of GDPR responsibilities

Education

Minimum 5 GCSEs (Grade C or above)

Job description

A reputable educational institution in Northern Ireland is seeking an Office Administrator to support their Secondary Department. This permanent full-time position involves providing professional reception services and managing administrative tasks. The ideal candidate will have at least 5 GCSEs including English and Maths, alongside clerical experience. Excellent communication and organisational skills are essential. This opportunity offers a starting salary of £26,694 - £27,960 per annum, with a working week of 36.25 hours.