School Finance Assistant – Secondary School – Derby, Derbyshire

Marchant Recruitment; East Midlands; On-site; GBP 21,000 - 26,000; Full time

Job summary

Derby School in Derbyshire is seeking a Finance Assistant to support the finance and administration functions. You will join a busy team collaborating with the School Business Manager to manage day-to-day finances and ensure records are accurate and up to date.

The role involves processing invoices, keeping purchase records, and assisting with month-end processes while ensuring confidentiality and compliance with procedures. Prior school/public-sector experience is beneficial.

Qualifications

• Experience in finance administration or accounts support in an office environment.
• Good numerical skills and attention to detail are essential.
• Proficiency with spreadsheets and MS Excel is important.
• Experience with accounting software and purchase ledger processes is advantageous.

Responsibilities

• Process invoices and check purchase orders accurately and on time.
• Record payments and assist with reconciliation of financial information.
• Liaise with suppliers and school departments to resolve routine issues.
• Monitor expenditure, maintain spreadsheets and prepare financial data for review by senior staff.
• Support staff expenses, maintain organised financial documentation and ensure purchasing procedures are followed.

Skills

Numerical skills

Attention to detail

Spreadsheet skills

Tools

Microsoft Excel

Accounting software

Job description

School Finance Assistant – Secondary School – Derby, Derbyshire

Location: Derby, Derbyshire Start Date: As soon as possible Contract Type: Full-time, Permanent Salary: Competitive, dependent on experience

School Information

A secondary school in Derby is looking to appoint a conscientious Finance Assistant to support its finance and administration functions. The school is committed to managing its resources responsibly and ensuring that financial processes are completed accurately, efficiently and in line with established procedures.

The successful candidate will join a busy administrative team and work closely with the School Business Manager and finance colleagues to support the day-to-day management of school finances.

The Role

The Finance Assistant will provide administrative support across a range of financial activities, helping maintain accurate records and ensuring that transactions are processed within agreed timescales.

Responsibilities will include processing invoices, checking purchase orders, recording payments and assisting with the reconciliation of financial information. The postholder will liaise with suppliers and school departments to resolve routine queries, follow up outstanding documentation and ensure that invoices are matched with the appropriate records.

The successful candidate will also assist with monitoring expenditure, maintaining spreadsheets and preparing financial information for review by senior colleagues. They will support the processing of staff expenses, maintain organised financial documentation and help ensure that purchasing procedures are followed consistently.

Additional duties may include assisting with budget reports, updating finance systems and supporting month-end administrative processes. The Finance Assistant will need to manage sensitive financial information carefully and maintain confidentiality at all times.

The role requires someone who can work methodically, identify discrepancies and communicate professionally with staff and external suppliers. During busy periods, the successful applicant will be expected to manage competing deadlines while maintaining accuracy.

Requirements

Applicants should have previous experience in finance administration, accounts support or a similar office-based role. Good numerical skills, attention to detail and confidence using spreadsheets are essential.

Experience with accounting software, purchase ledger processes and Microsoft Excel would be advantageous. The ideal candidate will be organised, dependable and comfortable working with financial records.

Previous experience within a school or public-sector environment would be beneficial, although candidates with transferable finance skills are encouraged to apply.

What the School Offers

The school offers the opportunity to develop finance experience within an educational setting and contribute to the effective management of school resources. The successful candidate will work alongside an established administrative team and gain exposure to a broad range of financial processes.