School Administrator Role - Attendance Assistant

The Methodist Church in Britain; Pontefract; On-site; GBP 12,000 - 17,000; Part time

Job summary

Outwood Academy Hemsworth is seeking an Attendance Assistant to join the attendance team. The role focuses on registers, attendance management systems, and contacting parents about absences and lateness, supporting the Education Welfare Officer, and safeguarding awareness.

It is term-time only, 19.5 hours per week across Monday, Tuesday and Friday. Accuracy, confidentiality, and safeguarding awareness are essential, and the post starts as soon as possible.

Qualifications

• Experience working in a school environment (nice to have).
• Proficiency with Microsoft Office or standard ICT packages.

Responsibilities

• Maintain the daily registration process accurately.
• Maintain the attendance MIS (Management Information System).
• Communicate with parents and carers about absences and lateness.
• Record reasons for absence.
• Process student leave of absence requests.
• Provide attendance data to colleagues, including SLT and Learning Managers.
• Liaise with Education Welfare Officer and Learning Manager to raise attendance.
• Ensure staff are advised on attendance policy and procedures.
• Take part in late gate duty.

Skills

Highly organised

Time management

Effective communication

Confidentiality

ICT proficiency

Student relations

Safeguarding awareness

Job description

The Attendance Assistant post sits within the attendance team at Outwood Academy Hemsworth, an 11-18 academy run by Outwood Grange Academies Trust. The job centres on the daily registers and the attendance management system, plus contacting parents about absence and lateness and supporting the Education Welfare Officer. It is term-time only, 19.5 hours a week over Monday, Tuesday and Friday. Accuracy, confidentiality and safeguarding awareness matter most, and the post starts as soon as possible.

What the job involves

• Maintain the daily registration process accurately
• Maintain the attendance Management Information System
• Communicate with parents and carers about absences and lateness
• Record reasons for absence
• Process student leave of absence requests
• Provide attendance data to colleagues, including SLT and Learning Managers
• Liaise with the Education Welfare Officer and Learning Manager to raise attendance
• Ensure all staff are advised on the correct attendance policy and procedures
• Take part in late gate duty

Skills & knowledge

• Highly organised, with good time management
• Effective communication with a wide range of audiences
• Ability to respect and maintain confidentiality
• Proficiency in standard ICT packages, including Microsoft Office
• Ability to relate sympathetically to students
• Ability to recognise potential child safeguarding issues

Other

• Willingness to enhance qualifications and training for development in the post

Nice to have

• Experience of working in a school environment