School Administrator (North Wales Medical School)

School of Computer Science and Engineering, Bangor University; Bangor; On-site; GBP 26,000 - 30,000; Full time

Job summary

A renowned university in Bangor is seeking a full-time School Administrator to support the Head of School and Senior Executive Team. Responsibilities include organizing administrative processes, maintaining office systems, and communicating with staff and students. The ideal candidate will have relevant qualifications and experience in an administrative role, with a strong proficiency in Microsoft Office. Applications are welcome from candidates fluent in Welsh.

Qualifications

• Experience in a busy office/administrative environment.
• Ability to work independently and demonstrate initiative.
• Good communication and interpersonal skills.

Responsibilities

• Provide administrative support to the Head of School and Senior Executive Team.
• Implement and maintain office systems and processes.
• Communicate effectively with staff and students.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Office

Ability to handle varied workload

Education

2 AS Levels or 1 A Level or NVQ level 3 in relevant subject

Job description

Job Number: BU03898

School/Department: College of Medicine & Health

Grade: 5

Salary: £26,942 - £29,959 p.a. (Grade 5)

Contract Duration: Permanent

Responsible to: College Administrator

Closing Date: 01-12-2025

The College of Medicine and Health is looking to appoint a full-time, permanent School Administrator to join the Administrative Team, holding specific responsibility to the North Wales Medical School.

The role holder will provide efficient administrative support to the Head of School and Senior Executive Team by organising the day‑to‑day operation of administrative processes and procedures within the School. Candidates should be educated to 2 AAS or 1 A Level or NVQ level 3 (or equivalent) in a relevant subject area or possess relevant administrative experience.

The successful candidate will have previous experience of working within a busy office/administrative environment and be proficient in the use of Microsoft Office applications. Applicants should demonstrate excellent organisational skills and ability to handle a varied and demanding workload.

The ability to communicate through the medium of Welsh, both verbally and in writing, is essential for this role.

This role will be located on campus at Bangor. Applications will be considered for a part‑time or job share basis. The successful candidate will be expected to commence as soon as possible.

Applications will only be accepted via our online recruitment website, jobs.bangor.ac.uk. In cases of access issues due to disability, paper application forms are available by telephoning 01248 383865.

Informal enquiries can be made by contacting Gwawr Griffiths, College Administrator, email [e-mail].

Closing date for applications: 01 December 2025

Committed To Equal Opportunities

Overview

Bangor University, established in 1884, has a continuing tradition of academic excellence, both in terms of its teaching and its research. The College of Medicine and Health consists of three Schools:

• North Wales Medical School
• School of Health Sciences
• School of Psychology and Sport Sciences

The new Bangor University North Wales Medical School provides an exciting opportunity for an experienced administrator to help set up the school's administrative functions working with colleagues.

Purpose of the Job

To provide efficient administrative support as part of the Administrative Team within the College of Medicine and Health, holding specific responsibility to the North Wales Medical School.

Main Duties and Responsibilities

• Support the Head of School and Senior Executive Team with the organisation and day‑to‑day operation of administrative processes and procedures.
• Communicate effectively with both staff and students and maintain effective working relationships with colleagues within the University, and external bodies.
• Implement and maintain office systems, processes and records for the School including diary management, arranging travel and accommodation, organising meetings, room booking management and keeping important School information up to date.
• Act as secretary to College‑level and School‑level committees. Organising meetings, drafting agendas, preparing papers, taking minutes and circulating as appropriate.
• Support Human Resource activities for the School, including staff recruitment and induction, contract renewals and resignations, casual worker payments, maintaining UKVI records and annual leave records.
• Liaising with the College Finance Hub to support the operational financial processes for the School including raising purchase orders, ordering stationery and processing staff timesheets.
• Assist with organising events including booking venues, refreshments and other associated tasks as required.
• Undertake administrative support for ethics applications.
• Assist in the process of gathering information for returns and reports.
• Provide administrative support for research activities.
• Assist with administering Health and Safety arrangements for the School.
• Support and contribute to the administrative governance of the School by supporting regulatory and compliance activities.
• Be the point of contact for the School to report and monitor any building maintenance issues and assist with space allocation.
• Ensure the confidentiality and safety of personal data in line with GDPR requirements. Always operate with a high level of confidentiality and discretion.
• Provide reception cover to the School and ensure that the School is always represented professionally.
• General office management duties and dealing with enquiries.
• Work across functional team boundaries as part of a larger College Administrative Team to ensure that core support services are maintained, particularly during holidays, absences and at peak times of activity.

The above‑mentioned duties and responsibilities are indicative and are not intended to be exhaustive. Duties and responsibilities may be varied following discussion with the post holder.

Other Duties And Responsibilities

• The post holder will be expected to participate in performance review and developmental activities.
• The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Scheme.
• The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for themselves and for other members of staff, students and visitors affected by their actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
• The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.

Person Specification

Qualifications/Training

Essential

• Educated to 2 AS Levels or 1 A Level or NVQ level 3 (or equivalent) in a relevant subject area or possess relevant administrative experience.

Experience / Knowledge

Essential

• Experience of working within an office / administrative environment.
• Experience of implementing and maintaining administrative systems and procedures.
• Proficient in the use of Microsoft Office applications and other relevant software.
• Extensive experience of organising meetings and minute taking.

Desirable

• Experience of working within an academic environment.

Skills / Abilities

Essential

• Good communication and inter-personal skills, with the ability to communicate effectively, both orally and in writing.
• Able to communicate and develop effective relationships with colleagues at all levels of the University.
• Excellent organisational skills and ability to handle a varied and demanding workload.
• Ability to prioritise tasks and meet deadlines.
• Accurate data entry and attention to detail.
• Ability to be proactive and to identify and recommend changes for improvement where appropriate.
• Ability to work independently and demonstrate initiative.

Desirable

• Experience of working with publishing and design software, such as Adobe.

Other

Essential

• The ability to speak Welsh fluently and carry out tasks such as writing emails in Welsh to a variety of audiences is essential for this post.

The University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We strive to develop a workforce from all sections of the community regardless of sex, gender identity, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We promote and facilitate the use of the Welsh language through our progressive Welsh Language Policy. We comply with the Welsh Language Standards and are committed to equality of opportunity. You are welcome to apply for any job in English or Welsh and all applications submitted will be treated equally.

We are a member of Advance HE's Athena SWAN Gender Equality charter and hold a Silver award in recognition of our commitment to and progress towards gender equality within the University's policies, practices, and culture. We are proud to be a Disability Confident employer.

All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact.

All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references.

We have a legal responsibility to ensure that you have the right to work in the UK before you can start working for us. When you apply for this post you will be required to explain the basis upon which you believe you will be able to live and work in the UK legally on the commencement date of the role should your application be successful. If you do not have the right to work freely in any position in the UK already, any offer of employment we will make to you will be subject to you obtaining a right to work visa. The following link provides information on the various visa routes into employment and the eligibility requirements (including switching visa status where permissible) https://www.gov.uk/browse/visas-immigration/work-visas. If you are successful in your application we will discuss visa options with you at the time of making the offer of employment.

Please note that, in the event of applications being received from candidates on the University's Redeployment Register with a reasonable skills match to the post specification, these applicants will be given prior consideration.