School Administrator

Pivot Academy; Leeds; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

PD support

Wellbeing programme

Blue light card

Eye-test reimbursement

Pension salary sacrifice

Phone provided

Flu vaccinations

Death in service

Job summary

Pivot Leeds is seeking a proactive School Administrator to join our Leeds Academy, supporting day-to-day admin, communications with staff and parents, and the smooth running of operations.

You will work closely with the Business Manager, maintain records, assist with HR, safeguarding, admissions, and health and safety, and help develop efficient systems while handling confidential information with discretion.

Qualifications

• Support day-to-day admin across the school.
• Take notes for daily briefings and facilitate staff/parent communication.
• Maintain records and support HR, safeguarding, admissions, and health and safety.
• Develop and improve admin processes while handling confidential information.

Responsibilities

• Work with the Business Manager to support day-to-day administrative functions across the school.
• Take notes for daily briefings and facilitate communication between staff and parents/carers.
• Maintain accurate records, prepare reports and support HR, safeguarding, admissions and health and safety activities.
• Help develop effective systems and ensure confidential information is handled appropriately.

Skills

IT skills

Communication

Organization

Multi-tasking

Education setting experience

Education

No specific degree required

Tools

Microsoft Office

Job description

Location: Killingbeck Drive, Leeds, LS14 6UF

Do you believe in the transformative power of education?

Join our mission to inspire and empower learners, making a lasting impact.

At Pivot we believe children deserve better. We are a specialist independent provision with sites in Kirklees, Wakefield, Leeds and Bradford. In our academies we teach and support children and young people from Key Stages 2 – 5 for whom mainstream education is simply not working, those with an EHCP who require a specialist placement or those who have been excluded from school. Every day our teams do incredible work, making a huge difference to some complex and challenging children, many of whom come to us with some traumatic backgrounds.

We are currently seeking a proactive and organised School Administrator to join our Leeds Academy.

At Pivot Leeds, our curriculum offer is focused on developing the whole learner, working with their interests to engage them in education and supporting them to take positive steps in their journey to adulthood and beyond. We have our Venture provision for learners with Autism, complex social interaction needs, emotional challenges and other learning needs. Our nurture provision is for those that require a very bespoke offer tailored to their needs, abilities and interests. Our LINKS provision is for learners who have emotional based school anxiety, and our Elevate provision is for academically able learners with social, communication and interactive difficulties.

What you will do:

• Work closely with the Business Manager and Administrative team to support day-to-day administrative functions across the school, ensuring the smooth running of operations.
• Take notes for daily briefings, facilitate communication between staff and parents/carers, order supplies and support with absence reporting.
• Maintain accurate records, prepare reports and support HR, compliance, admissions, safeguarding and health and safety activities across the site, as required.
• Help develop effective systems and improve processes whilst ensuring all sensitive information is handled confidentially and in line with safeguarding responsibilities.

Working at Pivot will give you a real chance to change the lives of our learners and we truly believe you will find working here a rewarding experience.

We offer:

• A supportive and forward-thinking school culture
• Ongoing professional development and support for relevant qualifications
• Focus on wellbeing for all & access to employee assistance programmes
• Further additional benefits, including, blue light card entitlement, eye-test reimbursement, pension salary sacrifice scheme, financial wellbeing service, work mobile phone, annual flu vaccinations and death in service benefit

Closing Date: 27 November 2026

Interview Date: 07 December 2026

We are committed to safeguarding our young people and promoting the welfare of children and we expect all staff and volunteers to share this commitment. The successful candidate will be subject to an enhanced Disclosure Barring Service check and appropriate referencing.

During the shortlisting process, Pivot will carry out an online search on shortlisted candidates as part of its due diligence.

This is not a typical desk based administrative role. You will be a friendly and professional first point of contact for visitors and contractors, a confident communicator, and someone who can remain organised and calm when prioritising a varied workload. Our ideal candidate will have strong IT skills, the ability to manage multiple tasks, and the confidence to use their initiative. Experience within an educational setting would be beneficial but is not essential. Above all, we are looking for someone with a positive attitude, a willingness to learn, and a hands on approach.