Scheduling / Planning Administrator

West Riding Recruitment; Horbury; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking a Scheduling/Planning Administrator in Horbury, England. You'll coordinate daily work plans for a team of 40 Operators, manage operational data, and serve as a key communication point across departments. Ideal candidates will have strong planning and organizational skills, excellent communication abilities, and proficiency in Microsoft Office. This position offers an hourly rate of £13.00 - £14.00, Monday to Friday, and may lead to a permanent role.

Qualifications

• High attention to detail, time-management, and the ability to multitask effectively.
• Proactive approach to identifying and resolving operational challenges.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinating daily and weekly work plans for 40 Operators.
• Accurately inputting, updating, and maintaining operational data.
• Serving as a central point of contact between departments to resolve issues.
• Managing physical and electronic records for compliance.
• Performing general office duties.

Skills

Planning/scheduling experience

Organisational Skills

Problem-Solving

Communication

Computer Literacy

Adaptability

Job description

Scheduling/Planning Administrator

I'm delighted to be recruiting for my Client based on the outskirts of Wakefield for an experienced Scheduling/Planning Administrator. You will form part of the Operations Team ensuring that their Team out in the field, which consists of a team of 40 Operators are scheduled and planned daily/weekly for service visits/pre-planned maintenance inspections and where necessary reactive replanning due to emergencies. This position is to start immediately and will be for a minimum of 3 months of which for the right Candidate may lead to a permanent position.

Duties

• Scheduling and Coordination: Coordinating daily and weekly work plans for 40 Operators, ensuring resources, materials, and personnel are appropriately allocated to meet Customer requirements.
• Data Management & Reporting: Accurately inputting, updating, and maintaining operational data in various systems, databases, and software. This also involves generating reports and performance metrics for management review.
• Communication & Liaison: Serving as a central point of contact between departments (e.g., sales, service, procurement, logistics, and customers) to ensure smooth information and resolve any operational issues or disruptions.
• Documentation & Compliance: Managing and maintaining physical and electronic records, ensuring all documentation (e.g., contracts, safety reports, delivery notes) is accurate, up-to-date, and compliant with relevant regulations and internal policies.
• General Administration: Performing general office duties such as answering phones, managing supplies and inventory.

Candidate Requirements

• Planning/scheduling experience.
• Organisational Skills: High attention to detail, time-management, and the ability to multitask effectively in a fast-paced environment.
• Problem-Solving: Proactive approach to identifying and resolving operational challenges and bottlenecks as they arise.
• Communication: Excellent written and verbal communication skills for clear interaction with a wide range of stakeholders.
• Computer Literacy: Proficiency in Microsoft Office (especially Excel).
• Adaptability: The flexibility to adapt to changing priorities and workflows.

Hours of Work

Monday to Friday 0800 - 1630

Hourly Pay Rate

An hourly pay rate of between £13.00 - £14.00 will be offered based upon experience.