Scheduling and Travel Officer

The University of Western Australia; Crawley; On-site; GBP 39,000 - 45,000; Full time

Job summary

A leading Australian university seeks an Administrative Officer to manage events and travel for a prominent research centre. The role requires a relevant qualification and substantial administrative experience, including diary management and stakeholder communication. The successful applicant will have a commitment to enhancing institutional effectiveness while working in a collaborative environment. Responsibilities include updating planning documents and monitoring activity requests. This full-time position is fixed-term until June 2027, located in Crawley, Australia.

Qualifications

• Substantial relevant administrative experience at an appropriate level.
• Demonstrated experience liaising with external stakeholders.

Responsibilities

• Maintain and update institutional planning tools for all activities.
• Monitor workflow for all incoming activity requests.
• Administer Centre travel and adhere to procedures.

Skills

Administrative experience

Diary management

Communication skills

Interpersonal abilities

Education

Relevant tertiary qualification or equivalent competency

Job description

The University of Western Australia – Crawley WA

11d ago , from University of Western Australia

Job no: 521754
Work type: Full Time
Location: Crawley
Categories: Administration & Executive support

• Integral role scheduling events, activities and travel for one of Australia’s leading geopolitical think tanks.
• Apply hands‑on experience to ensure the effective allocation of resources for the Centre’s activities.
• Full‑time appointment on a fixed term basis to 30 June 2027, with the possibility of extension
• Base salary range: $80,243 – $88,940 p.a. plus 12% superannuation

About the area

The Perth USAsia Centre is a non‑partisan and not‑for‑profit institution. Through research and educational activities, the Centre strengthens strategic thinking between Australia, the Indo‑Pacific, and the United States and engages thought leaders to address challenges and opportunities in the Indo‑Pacific region.

Based at The University of Western Australia, the Centre is an independent company and shares the values of the University. It has a strong commitment to personal effectiveness, working collaboratively and demonstrating a focus on results. There is an expectation that this role would be based in Perth.

About the opportunity

• Maintain and update institutional planning tools and documents for all Centre and CEO activities.
• Monitor the workflow for all incoming activity requests, updating planning documents, timelines and calendars.
• Administer Centre travel, including the approval process and adherence to travel procedures.

About you

• Relevant tertiary qualification or equivalent competency.
• Substantial relevant administrative experience at an appropriate level.
• Substantial diary management experience.
• Demonstrated experience liaising with external stakeholders.
• Highly developed communication and interpersonal abilities.

Note

The successful applicant will be required to hold a current National Police Clearance and may be expected to undertake occasional weekend or after‑hours work, as well as domestic and overseas travel as needed.

How to apply

Please apply online via the Apply Now button. The content of your Resume and Cover Letter should demonstrate how you meet the selection criteria.

Please note: Unsolicited applications from recruitment agencies will not be accepted outside of formal channels.

Closing date

11:55 PM AWST on Sunday, 11 January 2026.

This position is only open to applicants with relevant rights to work in Australia.

About the University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, there is no better time to join Western Australia’s top university.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.

If you have queries relating to your application, please contact the individual named in the advertisement. Alternatively, please contact the Talent team at ******@uwa.edu.au with details of your query. To enable a quick response, please include the 6‑digit job reference number.

Advertised: 25 Nov 2025 W. Australia Standard Time
Applications close: 11 Jan 2026 W. Australia Standard Time