Scheduling Administrator

Office Angels; Brentwood; On-site; GBP 25,000 - 30,000; Full time

Job summary

A property management firm in Great Warley is seeking a Scheduling Administrator to ensure smooth operations. Responsibilities include managing client requests, organising schedules, and preparing documentation. Ideal candidates have strong organisational skills and previous experience in a similar role. A driving license is required due to the location.

Qualifications

• Previous experience as a Scheduling Administrator or in a similar role.
• Must be able to drive due to the location.

Responsibilities

• Responding to client call out requests within SLAs.
• Organising the engineer's diary daily and weekly.
• Processing the engineer's service sheets.
• Following up with clients for outstanding quotes.
• Preparing information on jobs completed daily.

Skills

Strong organisational skills

Time-management skills

Excellent communication

Interpersonal abilities

Proficient in computer systems and software

Job description

Scheduling Administrator
£25k-£30k per annum

Great Warley, Essex

Monday-Friday, 8:30am-5:30pm

Must drive and have access to a vehicle due to the location.

Are you an experienced Scheduling Administrator looking for a new opportunity? Do you thrive in a fast-paced environment where you can utilise your organisational skills? Look no further, as our client, a well-established property management business based in Great Warley, is seeking a dedicated Service Administrator to join their team on a permanent basis.

As a Scheduling Administrator, you will play a crucial role in ensuring smooth operations within the company. Your main responsibilities will include responding to client call out requests within SLAs, organising the engineer's diary, processing service sheets, and following up with clients for outstanding quotes.

To succeed in this role, you should have excellent communication and time-management skills. Attention to detail is paramount as you will be checking against purchase orders, updating the system and relevant paperwork, scanning documentation, and preparing information on jobs completed daily. Additionally, you will be responsible for raising purchase orders for materials required and preparing paperwork for invoicing.

Key Responsibilities

• Responding to client call out requests within SLAs
• Organising the engineer's diary, daily and weekly
• Processing the engineer's service sheets
• Following up with clients for outstanding quotes and logging completion
• Checking against purchase orders and updating relevant paperwork
• Scanning documentation and uploading on the system
• Preparing information on jobs completed daily
• Updating sub-contractor contract forms
• Processing quotes for clients
• Producing correspondence and certificates for clients
• Raising purchase orders for approved quotes
• Setting up files and manuals for new clients
• Processing weekly reports and preparing for invoicing

Requirements

• Previous experience as a Scheduling Administrator or in a similar role
• Strong organisational and time-management skills
• Excellent communication and interpersonal abilities
• Proficient in using computer systems and software
• Must be able to drive due to the location

If you are looking for a rewarding career in a dynamic property management business, this is the opportunity for you. Join their team and contribute to their ongoing success.

Apply now and take the first step towards becoming their new Scheduling Administrator!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.