Scan 4 Safety Assistant (Oxford Road Campus)

NHS; Manchester; On-site; GBP 24,000 - 31,000; Full time

Job summary

A leading integrated health provider in Manchester is seeking a Scan 4 Safety Assistant to join their dynamic team. The role involves implementing service standards, managing orders, and ensuring excellent customer service within the NHS environment. Conduct reviews and maintain stock levels while engaging with various departments, contributing to effective healthcare delivery. This position offers a competitive salary and full-time employment within a supportive NHS setting.

Qualifications

• Working knowledge of recognised Electronic Materials Management systems.
• Understanding of Scan 4 Safety and GS1 initiatives.
• Experience of a customer services related department or similar environment.
• Previous experience in a local NHS Supplies Department.
• Demonstrable understanding of medical stock management.

Responsibilities

• Implement and maintain service standards across key departments.
• Be responsible for ensuring customer requirements are met cost-effectively.
• Carry out quarterly reviews with ward leads using system information.

Skills

Customer care communication and interpersonal skills

Good analytical skills

Organisational skills

Education

Good standard of basic education or equivalent experience

Studying for CIPS, Supply Chain & Logistics or other related qualification

Tools

Recognised Electronic Materials Management systems

Job description

Scan 4 Safety Assistant (Oxford Road Campus)

The closing date is 19 November 2025

An exciting opportunity has arisen for the right candidate to join a rapidly changing and expanding Scan4Safety team at our forward‑thinking NHS Trust. This is a progressive role within a dynamic Scan4Safety team. Successful candidates will be appointed at Band 3 with a clear pathway to Band 4 upon meeting defined performance and development criteria.

We are a leading integrated health, teaching, research and innovation campus in the thriving city region of Manchester. We offer a unique range of services to the North West, treating and managing the simplest to the most complex conditions and diseases. Indeed, we treat more than a million patients every year and we are home to hundreds of world‑class staff, each committed to being the very best at what we do.

This is a multi‑site service with locations at Trafford, Oxford Road, Wythenshawe & North Manchester.

We are looking for an individual who is keen to learn about Scan 4 Safety and Procurement in the healthcare sector; someone who is able to methodically deal with information and data and translate that into fantastic customer service. You will need to be strong‑willed, numerate and a great communicator with a close eye for detail.

Our Mission

“To implement standardisation & rationalisation, using leading technologies to provide best practice and cost efficiencies to our NHS Trust.”

Going beyond the boundaries of materials management to deliver a service that adapts and excels in the ever‑changing healthcare environment.

Main duties of the job

To implement and maintain service standards across key departments and wards, undertaking the day‑to‑day ordering activity on behalf of the customer, in line with agreed protocols.

To be responsible for ensuring that customer’s requirements are always met in the most cost‑effective way possible, ensuring continuity of supplies.

Carrying out quarterly reviews with appropriate ward/departmental leads, using system information to illustrate spending patterns, identify and agree all products and stock levels with the customer, monitor usage and activity patterns and place timely and accurate orders to maintain agreed levels.

Regular customer contact to ensure stock levels and the range of products held are regularly reviewed, reflect activity and are updated in agreement with the customer.

Assist in value‑for‑money studies to contribute to savings set targets and regularly report spend/saving activity.

Receive, check and put away all deliveries. Ensuring that items are rotated, stored in the correct location and the store areas are left tidy.

Process and monitor discrepancies ensuring that returns and credits are processed appropriately.

About us

MFT is one of the largest NHS Trusts in England with a turnover of over £3bn and operates on a scale that is different from most other NHS Trusts. We are creating an exceptional integrated health and social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working and transformation, encouraging our 30,000‑strong workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient and staff experience, operational effectiveness and to drive research and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic research centre and education provider, providing you with a robust infrastructure to encourage and facilitate high‑quality research programmes. What’s more, we’re excited to be embarking on our Green Plan, which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protect your health and wellbeing and shape the future of our organisation together.

Job responsibilities

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at [e-mail].

We’re looking forward to hearing from you!

Person Specification

Qualifications

• Good standard of basic education or equivalent experience
• Studying for CIPS, Supply Chain & Logistics or other related qualification

Experience

• Working knowledge of recognised Electronic Materials Management systems
• Understanding of Scan 4 Safety and GS1 initiatives.
• Experience of a customer services related department or similar environment.
• Previous experience in a local NHS Supplies Department.
• Demonstrable understanding of medical stock management.
• Understanding of simple purchasing activity.
• Previous experience of working in a team environment.

Skills and Personal Attributes

• Customer care communication and interpersonal skills.
• Literate, numerate, accurate
• Good analytical skills
• Organisational skills
• Flexible approach
• NHS or public sector experience

Employer name

Manchester University NHS Foundation Trust

Address

Oxford Road Campus, Manchester University NHS Foundation Trust

£24,937 to £30,162 a year per annum (pro rata)

Contract

Permanent

Working pattern

Full‑time

Reference number

349-COR-7596029-RL4

Job locations

Oxford Road Campus, Manchester University NHS Foundation Trust