Scan 4 Safety Assistant

Manchester University NHS Foundation Trust; Manchester; On-site; GBP 23,000 - 26,000; Full time

Job summary

Manchester University NHS Foundation Trust is seeking a procurement administrator to support the Scan4Safety programme and ensure efficient stock management across wards and departments at multiple sites in Manchester.

You will handle day-to-day ordering, monitor usage, review stock levels with ward leads, and drive cost-effective purchasing while maintaining accuracy and excellent customer service.

Qualifications

• Numerate with strong numerical skills and the ability to translate data into insights.
• Excellent communication skills and customer-focused approach.
• Attention to detail and the ability to work methodically.

Responsibilities

• Carry out day-to-day ordering on behalf of customers in line with protocols.
• Support Scan4Safety initiatives and procurement processes.
• Review stock levels and contribute to cost-effective supply management.
• Ensure DBS checks compliance and maintaining safe environments.

Skills

Numerate

Great communicator

Attention to detail

Job description

"To implement standardisation & rationalisation, using leading technologies to provide best practice and cost efficiencies to our NHS Trust.

Going beyond the boundaries of materials management to deliver a service that adapts and excels in the ever changing healthcare environment.

To implement and maintain service standards across key departments and wards, undertaking the day to day ordering activity on behalf of the customer, in line with agreed protocols.

To be responsible for ensuring that customer's requirements are always met in the most cost effective way possible, ensuring continuity of supplies.

Carrying out quarterly reviews with appropriate ward/departmental leads, using system information to illustrate spending patterns, identify and agree all products and stock levels with the customer, monitor usage and activity patterns and place timely and accurate orders to maintain agreed levels.

Regular customer contact to ensure stock levels and the range of products held are regularly reviewed, reflect activity and are updated in agreement with the customer.

Assist in value for money studies to contribute to savings set targets and regularly reports spend/saving activity.

Receive, check and put away all deliveries. Ensuring that items are rotated, stored in the correct location and the store areas are left tidy.

Process and monitor discrepancies ensuring that returns and credits are processed appropriately., MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Use of Artificial Intelligence (AI) in your application

Here at Manchester University NHS Foundation Trust, we're proud to be ALL HERE FOR YOU, for our patients, our communities, and each other.

As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application, especially personal statements and responses to role specific questions is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.

Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive.

Disclosure and Barring Service (DBS) check

As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone.

What is a DBS Check?

A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role:

Standard DBS: Checks for spent and unspent convictions, cautions, reprimands, and final warnings.

Enhanced DBS: Includes the above, plus any additional information held by local police that's considered relevant to the role.

Enhanced with BarredLists: Includes all of the above, plus checks against the children's and/or adults' barred lists.

Who Needs a DBS Check

Most roles involving direct patient contact, working with children or vulnerable adults, or access to sensitive information will require a DBS check. The job advert and recruitment team will let you know if this applies to your role.

The Costs for a DBS

At Manchester University NHS Foundation Trust (MFT), roles that require a DBS check are subject to a cost recovery policy. This means that the cost of submitting and processing a DBS application if you are successful and join us, will be deducted from your salary within the first three months of employment. If, however, you withdraw from a conditional offer after the DBS process has begun, you will still be liable for the cost incurred.

For more information about the cost of the various types of DBS, please visit:https://www.gov.uk/government/news/dbs-fees-are-changing-in-december

DBS Update Service

Candidates are also expected to register with the DBS Update Service which must be completed within 30 days of the certificate being issued. This helps streamline future employment checks and supports safer recruitment practices. For more information, please visit the DBS Update Service.

We are looking for an individual who is keen to learn about Scan 4 Safety and Procurement in the healthcare sector; someone who is able to methodically deal with information and data and translate that into fantastic customer service. You will need to be strong willed, numerate and a great communicator with a close eye for detail.

An exciting opportunity has arisen for the right candidate to join a rapidly changing and expanding Scan4Safety team at our forward thinking NHS Trust. This is a progressive role within a dynamic Scan4Safety team. Successful candidates will be appointed at Band 3 with a clear pathway to Band 4 upon meeting defined performance and development criteria.

We are a leading integrated health, teaching, research and innovation campus in the thriving city region of Manchester. We offer a unique range of services to the North West, treating and managing the simplest to the most complex conditions and diseases. Indeed, we treat more than a million patients every year and we are home to hundreds of world-class staff, each committed to being the very best at what we do.

This is a multi site service with locations at Trafford, Oxford Road, Wythenshawe & North Manchester.

Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe - a great place to shape your career.

With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.

Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.

At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes.

Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.

At MFT, your role matters, your impact is real, and you're part of something bigger from day one.