Sales Administrators

Volkswagen Group; Newcastle upon Tyne; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading automotive company is seeking a Sales Administrator in Newcastle upon Tyne. The ideal candidate will provide administrative support to Sales Executives, ensuring efficient vehicle processing and accurate documentation. Strong interpersonal skills and dealership experience are preferred. Competitive benefits package and career development opportunities are offered.

Benefits

Enhanced holidays that increase with service

Eligibility to join company car schemes

Critical illness cover after 2 years

Smart Health – free access to support

Enhanced paid maternity, paternity and adoption leave

Possible company car and commission opportunities

Qualifications

• Prior experience in an administrative role within a dealership is essential.
• Self-motivated, ambitious, and eager to learn.
• Strong interpersonal skills and a positive can-do attitude are crucial.

Responsibilities

• Liaising with departments to add vehicles to stock records quickly.
• Maintaining accurate stock records and vehicle documents.
• Taxing sold vehicles before customer delivery.
• Creating sales invoices promptly following a sale.
• Checking sales documents and payment before vehicle release.

Skills

Administrative experience

Computer literate

Strong interpersonal skills

Positive attitude

Job description

Overview

We are looking for an automotive experienced individual to join our team as a Sales Administrator at Volkswagen. This is an excellent opportunity to progress your career whilst also reaping the benefits of working for a leading brand. Our Sales Administrators support the day to day running of our operational department by providing high quality administrative support to our Sales Executives in our busy VW division. They are knowledgeable and capable of working at pace whilst providing a first‑class service.

Responsibilities

• Liaising with all relevant departments to add newly purchased vehicles to our stock records quickly and without error
• Maintaining stock records ensuring they are accurate and up to date
• Ensuring we have all the correct vehicle documents (V5, MOT history, Service history etc.) and that they are recorded and filed securely
• Taxing all sold vehicles prior to customer delivery
• Creating sales invoices promptly following a sale, ensuring that all the information matches the customer order form
• Checking the vehicle sales documents and ensuring we have received payment before releasing the vehicle to the customer

Qualifications

The ideal candidate will have prior experience in an administrative role, within a dealership, and be computer literate. You'll be self‑motivated, ambitious, and eager to learn. It's essential that you have strong interpersonal skills and a positive can‑do attitude as you will be working as part of a busy team.

Benefits

Lookers are proud to be one of the top three motor vehicle retailers in the UK, representing 32 vehicle manufacturers, selling and servicing a huge range of cars at over 150 franchised dealerships across hundreds of locations throughout the UK & Ireland. We recognise the hard work, flexibility and commitment of our people so we offer an industry leading benefits package.

• Enhanced holidays that increase with service
• Eligibility to join one of our car schemes
• Critical illness cover after 2 years and Life Assurance
• Smart Health – free access to support 24 hours a day, 365 days a year
• Enhanced paid maternity, paternity and adoption leave
• For some roles a company car and additional earning potential through commission or bonus

Development & Recognition

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels with our annual Lookers Excellence Awards.

Equal Opportunities & Checks

Lookers are an equal opportunities employer. We are committed to a working environment that is free from all types of discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.

If your application is successful we will conduct relevant employment checks prior to you starting with us. Depending on the role and responsibilities, these could include verifying your recent employment, address and credit history. We may also conduct a criminal record check and a driving licence check.