Sales Administrator

Lookers; Guildford; On-site; GBP 28,000 - 35,000; Full time

Benefits offered by this job

Competitive salary

Career progression

Maternity & adoption leave

Paternity leave

Techscheme discounts

Eyecare vouchers

GP access

Dental insurance

Critical illness cover

Job summary

Lookers, a leading automotive retailer, is hiring a Sales Administrator in Guildford for a full-time permanent role. You will support the Sales Executives in our Volkswagen division by handling daily administrative tasks, paperwork, invoicing, and documentation to ensure accurate vehicle records and smooth customer handovers.

The ideal candidate has automotive experience, strong IT skills, and a proactive, team-oriented approach.

Qualifications

• Experience within automotive sales or service environment.
• Strong IT literacy and data entry accuracy.
• Excellent interpersonal skills and teamwork.

Responsibilities

• Maintain stock records and ensure accuracy.
• Ensure vehicle documents (V5, MOT history, service history) are recorded and filed.
• Taxing sold vehicles prior to delivery.
• Create sales invoices matching customer orders.
• Verify documents and confirm payment before vehicle release.
• Support Sales Executives with admin tasks.

Skills

Automotive experience

Job description

About us: We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland.

We believe our people are our greatest asset, and we're committed to recognising the valuable contribution each person makes. That's why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.

Sales Administrator (Full time - Permanent)

Salary: Up to £31,500 per annum

Hours: Monday - Friday 8:30am to 5.00pm (37.5 hours per week)

We are looking for an automotive experienced individual to join our team as a Sales Administrator at Guildford Volkswagen. This is an excellent opportunity to progress your career whilst also reaping the benefits of working for a leading brand. Our Sales Administrators support the day to day running of our operational department by providing high quality administrative support to our Sales Executives in our busy Volkswagen division. They are knowledgeable and capable of working at pace whilst providing a first-class service.

• Maintaining stock records ensuring they are accurate and up to date
• Ensuring we have all the correct vehicle documents (V5, MOT history, Service history and that they are recorded and filed securely)
• Taxing all sold vehicles prior to customer delivery
• Creating sales invoices promptly following a sale, ensuring that all the information matches the customer order form
• Creating sales invoices promptly following a sale, ensuring that all the information matches the customer order form
• Checking the vehicle sales documents and ensuring we have received payment before releasing the vehicle to the customer

The ideal candidate mustbe computer literate. You'll be self-motivated, ambitious, and eager to learn. It's essential that you have strong interpersonal skills and a positive can-do attitude as you will be working as part of a busy team.

Core Benefits:

• Competitive salaries with structured pay scales and progression as you grow within the business
• Generous annual leave that increases with your length of service
• Enhanced family leave, including 6 months' full pay for maternity and adoption leave, and 2 weeks' full pay for paternity leave
• Access to Techscheme for discounted technology purchases with flexible payments
• Eyecare vouchers to help cover vision care needs
• Smart Health - 24/7 access to GP services to support your mental and physical wellbeing
• Dental insurance for everyday dental care and unexpected treatments
• Optional critical illness cover for peace of mind during life's most challenging moments

Financial Wellbeing:

• MyView PayNow - access a portion of your pay as you earn, with features to stream, save, and track your money through a user-friendly app
• Free will writing services to help plan for the future
• Flexible life assurance options and partner life assurance for added protection
• Discounted gym memberships to support an active lifestyle
• Travel insurance to help you explore with confidence
• Access to home and technology vouchers
• bYond card and a wide range of exclusive retail and lifestyle discounts

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels.

Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.

If your application issuccessful,we will conduct relevant employment checks prior to you commencing employment with us.Thesewill includeverifying your recent employment, address, credit historyandastandardcriminal recordcheck. For roles that require you to drive, adriving licence checkwill also be carried out.Please note, all offers of employment are made subject to a 6 month probation period commencing from your start date.

We take our data protection responsibilities very seriously and are committed to upholding and respecting your privacy rights. Information about how we will process your data including the types of data we collect, the purposes for which we use it, who we may share it with and how long we keep it are set out in our privacy notice. It also includes information about your individual privacy rights. Please make sure you read our Privacy Notice so that you understand how we may collect and use your data.