Sales Administrator

Vospers; Barnstaple; Hybrid; GBP 25,000; Full time

Job summary

A leading motor dealer group in Barnstaple seeks a Sales Administrator for a 12-month fixed-term contract. You will support the Sales Administration Team and be responsible for managing vehicle stocks and processing sales-related documentation. The ideal candidate has strong administrative skills, excellent IT capabilities, and a keen eye for detail. The role offers extensive training and development in a supportive environment with hybrid working options following probation.

Benefits

30 days annual leave, increasing with service

Paid day off for birthday

Motoring discounts on services and sales

Online discounts across retailers

Employee assistance programmes

Cycle to Work scheme

Professional development training

Manufacturer-specific training

Generous referral schemes

Qualifications

• Experience in a similar administrative role is preferred.
• Ability to communicate effectively with colleagues and clients.
• Quick learner with strong organisational skills.

Responsibilities

• Support Sales Administration Team Leader in vehicle sales.
• Set up new and used vehicle stocks as required.
• Monitor orders and provide progress reports.
• Process vehicle taxing and maintain accurate records.
• Register new vehicles following manufacturer policies.
• Create job cards for point of sale.
• Review digital deal files for compliance.
• Ensure warranties and insurance policies are purchased.
• Raise payments for vehicle purchases and refunds.
• Assist sales staff and maintain CRM records.

Skills

Strong administrative background

Strong communication skills

Excellent IT skills

Highly organised

Adaptability to software

Attention to detail

Ability to manage workload

UK Driving license (desirable)

Tools

Microsoft Excel

Job description

We are currently looking for aSales Administrator to join our friendly and passionate team in Barnstaple. This is a 12-month fixed-term contract, covering a period of maternity leave.

The main purpose of a Sales Administrator is to support the Sales Administration Team Leader by ensuring efficient administration and accounting of the Vehicle Sales Department and its strategies to achieve and strive to exceed all sales objectives. We welcome applications from candidates within the motor trade and also from those working outside of the motor trade - as full on the job training will be provided.

Key Responsibilities & Accountability

• Setting up new and used vehicle stocks as required. Monitoring orders, booking in stock and provide progress reports as required.
• Vehicle taxing using RaV and other manufacturers systems for new vehicles complying fully with all DVLA requirements and checks for used vehicles ensuring that accurate records are maintained. Arrange RFL refunds as required.
• Registering new vehicles in line with the manufacturers policies and procedures.
• Creation of job cards for point of sale e.g. PDI once vehicles are on site.
• Daily review of digital deal files and timely follow up with sales team on non‑compliant files.
• Ensure all new vehicle warranties, service plans, GAP insurance policies and used vehicle warranties are purchased correctly.
• Ensure cheques/BACS payments are raised for used vehicle purchases, customer cashback and finance settlements.
• Processing new and used vehicle stock transfers
• Processing manufacturers invoices and credit notes.
• Provide assistance to sales staff and manufacturers as required.
• Ensure CRM records are correctly created and maintained.

What We're Looking For

• The ideal candidate will come from a strong administrative background.
• Strong communication skills, both verbal and written
• Excellent IT skills with experience of using Microsoft programmes including Excel
• Highly organised
• A quick learner who can adapt quickly to our bespoke software packages
• Confident in building strong working relationship with colleagues and clients
• A keen attention to detail and accuracy
• To be able to manage a high workload at a fast pace
• To hold a UK Driving license is desirable but not essential

We ask all our colleagues to demonstrate our core values of care, accountability, performance, respect and integrity.

Why Vospers?

Vospers is a leading South West motor dealer group and proud family‑run business. We believe our people are at the heart of everything we do that's why we provide a supportive work environment with excellent development opportunities.

We're more than just a car dealer – we're a family‑run business with a strong reputation across the Southwest. Over 100 members of our team have been with us for 10 to 40 years, a sign of the support and development we offer.

Here’s what you’ll get

• 30 days annual leave including bank holidays, increasing with length of service (pro‑rata for part‑time employees)
• A paid day off for your birthday! (after 1 year’s service)
• Full range of motoring discounts on MOTs, servicing, sales and parts
• Access to an online platform with discounts across multiple retailers
• Full range of employee assistance programmes and support services
• Cycle to Work scheme
• Professional development via our Motorv8 and Vospers 5 training schemes
• Manufacturer‑specific training
• Generous staff and customer referral schemes

Working Hours

Mon to Fri - 37.5 hours per week

Hybrid working available (1 day per week from home after probation)

This is a 12-month fixed‑term contract covering a period of maternity leave, with a start date as soon as possible. There is a strong possibility that the contract will be extended.

£24,570 per annum

Apply today and start your journey with Vospers where motoring meets opportunity.

We are a Disability Confident Committed and Youth Friendly Employer.

No terminology in this advert is intended to be deemed discriminatory. We are happy to accept applications from all suitably qualified persons regardless of their age, gender, race, religion, disability, sexual orientation or marital status.